Job Description

Job Title: STAFF ASSISTANT, G6

Brief Summary

We are seeking a highly organized and detail-oriented Staff Assistant to provide administrative support to our team. The successful candidate will be responsible for ensuring the smooth operation of day-to-day activities, providing excellent customer service, and maintaining confidentiality in all aspects of the role. This is an excellent opportunity to join a dynamic team and contribute to the success of our organization.

Key Responsibilities

• Provide administrative support to the team, including preparing and editing documents, managing calendars, and coordinating travel arrangements
• Maintain accurate and up-to-date records, both physical and digital, and ensure compliance with organizational regulations
• Handle confidential and sensitive information with discretion and professionalism
• Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
• Provide excellent customer service, responding to inquiries and resolving issues in a timely and professional manner
• Coordinate meetings, events, and other activities, ensuring all necessary arrangements are made and communicated to relevant parties

Requirements

• Diploma or Certificate in Secretarial Science, Office Administration, or a related field from a recognized Ethiopian institution
• At least 6 years of relevant work experience in an administrative or support role, preferably in a similar setting
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Excellent communication and interpersonal skills, with the ability to work effectively with people at all levels
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism
• Fluency in Amharic and English is required; knowledge of other local languages is an asset