Job Description

Sr. Secretary Job Description

Brief Summary

We are seeking an experienced and highly skilled Sr. Secretary to provide administrative support to our senior management team. The successful candidate will be responsible for managing the day-to-day administrative tasks, coordinating meetings and events, and maintaining confidentiality and discretion in handling sensitive information. This is an excellent opportunity for a professional and organized individual to join our team and contribute to the success of our organization.

Key Responsibilities

• Provide administrative support to senior management, including preparing correspondence, reports, and presentations
• Manage and maintain complex calendars, coordinate meetings, and make travel arrangements
• Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
• Handle sensitive and confidential information with discretion and professionalism
• Coordinate events, conferences, and meetings, including logistics, catering, and equipment
• Develop and maintain relationships with internal and external stakeholders, including vendors, clients, and colleagues
• Perform other administrative tasks as required, including data entry, record-keeping, and reception duties

Requirements

• Diploma or Bachelor’s degree in Secretarial Science, Office Administration, or a related field from a recognized Ethiopian university
• At least 5 years of experience as a secretary or administrative assistant, preferably in a senior management support role
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Excellent communication, organizational, and time management skills
• Ability to work independently and as part of a team, with a high level of discretion and confidentiality
• Fluency in English and Amharic, with knowledge of other local languages an advantage
• Ability to work in a fast-paced environment, with a high level of accuracy and attention to detail