Job Description

Job Title: Secretary

Brief Summary

We are seeking a highly organized and detail-oriented Secretary to join our team. As a Secretary, you will be responsible for providing administrative support to our senior management team, ensuring the smooth day-to-day operation of the office. This is an excellent opportunity for a motivated and skilled individual to join our dynamic team and contribute to our success.

Key Responsibilities

• Provide administrative support to senior management, including preparing correspondence, reports, and presentations
• Manage and maintain complex calendars, coordinate travel arrangements, and make appointments
• Answer and direct phone calls, respond to emails, and greet visitors in a professional and courteous manner
• Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
• Coordinate meetings, take minutes, and distribute meeting materials as needed

Requirements

• Diploma or Bachelor’s degree in Secretarial Science, Office Administration, or a related field from a recognized Ethiopian university
• At least 2 years of experience as a Secretary or in a related administrative role
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
• Excellent communication, organizational, and time management skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Fluency in Amharic and English; proficiency in other languages is an asset
• Certificate in computer applications and office software from a recognized institution is an advantage