Job Description

Job Title: Secretary

Brief Summary

We are seeking a highly organized and efficient Secretary to provide administrative support to our team. The successful candidate will be responsible for managing day-to-day tasks, ensuring seamless operations, and maintaining a high level of professionalism. This is an excellent opportunity for a motivated and detail-oriented individual to join our dynamic team and contribute to our success.

Key Responsibilities

• Provide administrative support to the management team, including preparing correspondence, reports, and presentations
• Manage and maintain accurate and up-to-date records, files, and databases
• Coordinate travel arrangements, meetings, and appointments, ensuring timely and efficient scheduling
• Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
• Handle incoming and outgoing mail, emails, and phone calls, responding to inquiries and resolving issues in a professional manner
• Maintain office supplies, equipment, and facilities, ensuring a safe and healthy working environment

Requirements

• Diploma or Bachelor’s degree in Secretarial Science, Office Administration, or a related field from a recognized Ethiopian university
• Minimum of 2 years of experience in a secretarial or administrative role, preferably in a similar industry
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Excellent communication, organizational, and time management skills, with the ability to work independently and as part of a team
• Strong attention to detail, with the ability to maintain confidentiality and handle sensitive information
• Fluency in Amharic and English, with knowledge of other local languages being an advantage