Purchasing and Logistics Officer

Job Description

PURPOSE OF THE JOB

Reporting to the General Manager, the Purchaser and Logistics Officer is responsible for procurement and logistics activities in project ensuring adherence to the organization’s administration and procurement process. They will also participate in purchase planning and advising on logistics considerations.

ESSENTIAL TASKS AND RESPONSIBILITIES

Receive approved purchasing request from the requesting unit to start the process.
Collect proforma from suppliers as per the qualification stated in the purchasing request;
Sorting and processing of incoming and purchased items and receipt of goods and issuance of Goods Received Notes as required;
Provide the necessary company information to the clients;
In cooperation with Finance Team, maintain an effective asset register process by creating and maintaining the office inventory and schedule the quarterly inventory and report any losses;
Oversees and ensures proper maintenance and functioning of office equipment and furniture
Reviews accuracy of bills and ensures the bills are paid on time
Responsible for maintaining an accurate inventory of office supplies to include stationery and Consumables.
Responsible for creating, managing maintaining appropriate and up to date filing system of the programs, motor vehicles, stock/inventory
Procure staff Identity Cards, and business card issues, printings, pamphlets, etc.
Maintain repository of frequently used forms e.g. travel, vehicle usage and maintenance logs etc.
Manage relationships with contracted service providers;
Perform other related assignments given by your immediate supervisor.
Liaise with different organizations and deliver messages as per instruction.
Renew business licence, ID, passport and other government related matters with the respected offices.
Manage relationships with contracted service providers;
Make regular deliveries of parcels, documents, goods
Other related activities assigned my your immediate supervisor.
Ensure the necessary materials, goods, equipments are requested by the projects deployed to the site on time.