Logistics & Administrative Officer

Job Description

About the Job
Location: Addis Ababa, Ethiopia Deadline: June 12,2026

Career level: mid-level-3 years mandatory Employment type: Full time

Number of people required: 1 (one)

Benefits: As per company policy

Salary- Negotiable

Company Overview

Since 2014, SAH Pharmaceuticals has been a dependable partner in the healthcare ecosystem, dedicated to providing high-quality pharmaceutical products. Our expertise lies in the importation and distribution of essential medications and supplies, with a particular focus on fertility, cardiovascular health, and general medical needs. We are proud to partner with leading global manufacturers in the field of IVF and fertility treatments, ensuring access to the latest advancements in reproductive medicine. Our clients trust us to deliver, and we take that responsibility seriously. At SAH, we understand that consistent supply is critical, and we are committed to overcoming logistical hurdles and ensuring timely delivery, no matter the obstacles.

Position Overview

The Logistics & Administrative Officer is responsible for executing and overseeing the end-to-end importation of pharmaceutical products, ensuring strict compliance with the National Bank of Ethiopia (NBE), customs authorities, and EFDA regulatory requirements. This mid-level role requires a proactive professional to coordinate seamlessly with international suppliers, freight forwarders, and internal teams to facilitate smooth customs clearance and timely delivery of critical medical supplies. Beyond core supply chain operations, the officer will provide essential administrative support, manage logistics data and ERP tracking systems, handle tender document preparations, and drive continuous process improvements to minimize operational risks and optimize efficiency.

Key Duties and Deliverables

Foreign Currency and Import Documentation:

Prepare purchase orders and request proforma invoices from suppliers.
Review proforma invoices for compliance with local bank requirements.
Submit proforma invoices for foreign currency approval.
Coordinate the application and procurement of EFDA import certificates.
Ensure all requirements of the National Bank of Ethiopia, customs authorities, and EFDA are met.
Bank and Customs Documentation:

Apply for necessary bank permits through the Single Window system, including insurance and pre-import permits.
Share LC, TT, or CAD swift with suppliers for goods preparation for shipment.
Review all bank and customs documents before the supplier finalizes them.
Customs and Regulatory Compliance:

Prepare and collect the necessary documents from the bank to initiate the customs goods release process.
Prepare and submit EFDA and customs release documents.
Manage the customs clearance process, including follow-ups with customs authorities.
Assist in developing and implementing risk mitigation strategies for logistics-related operations.
Logistics Coordination:

Plan and coordinate the movement and transportation of goods, materials, and supplies.
Liaise with logistics providers to arrange efficient and cost-effective transportation solutions.
Monitor shipment status and communicate with stakeholders to ensure timely delivery.
Maintain accurate records and documentation related to logistics operations.
Identify and resolve any logistics-related issues or discrepancies.
Administrative Support and Data Management:

Provide administrative support, including filing, data entry, and document management.
Manage emails related to logistics and supply chain activities.
Assist in preparing reports and presentations related to logistics.
Manage physical and electronic filing systems for logistics records.
Stakeholder Coordination:

Serve as the primary contact for internal departments, suppliers, and logistics providers.
Facilitate communication and collaboration to align logistics objectives and activities.
Technology and Systems Management:

Utilize logistics management software, ERP systems, and other relevant technologies.
Enter, maintain, and update logistics-related databases and tracking systems, ensuring accurate records.
Coordinate with IT staff to ensure the integration and seamless functioning of logistics-related systems.
Procurement and Contract Management:

Assist in procuring materials, supplies, and equipment.
Collaborate with the procurement team to evaluate suppliers and vendors.
Negotiate and manage contracts with logistics service providers.
Assist in the procurement of materials, supplies, and equipment required for logistics operations.
Assist and participate in the preparation of request for proposals (RFPs) and the evaluation of vendor bids and proposals.
Tender Management:

Monitor and manage new tenders.
Prepare all necessary documents for tender participation.
Follow up on submitted tenders until completion.
Continuous Improvement:

Identify and implement process improvements in logistics and administrative functions.
Collaborate with the team to optimize workflows and procedures.
Participate in training and development activities.