Import Export Assistant

Job Description

About the Job
Import Export Assistant

Key Responsibilities

Documentation & Compliance

Prepare, verify, organize, and maintain all company import and export documentation in compliance with Ethiopian customs and government regulations.
Apply for import and export permits through the Ethiopia Single Window (ESW) system and ensure timely approval.
Prepare and review key import/export documents including:Preform invoices
Commercial invoices
Packing lists
Bills of Lading (B/L), Air Waybills (AWB), Truck Waybills (TWA)
Certificates of Origin
Insurance certificates
Inspection certificates
Letters of Credit (L/C) and other banking documents
Djibouti free zone document processing, billing.
Ensure compliance with import and export laws, regulations, and tax requirements as set forth by the Ethiopian Customs Commission, Ministry of Trade and Regional Integration (MoTRI), and National Bank of Ethiopia (NBE).
Logistics & Shipment Coordination

Coordinate with suppliers, freight forwarders, shipping lines, customs clearing agents, and financial institutions to facilitate smooth cargo movement.
Track shipments and provide regular updates to team members and management on shipment status and delivery timelines.
Monitor and control import costs, including freight charges, handling fees, storage costs, customs duties, and demurrage charges.
Ensure timely delivery of products or services by managing shipment schedules and addressing delays proactively.
Maintain logistics documentation and archiving systems for audit and reference purposes.
Banking & Foreign Exchange

Coordinate with banks to secure foreign exchange approval and process Letters of Credit (L/C), Cash Against Documents (CAD), advance payments, or documentary collections in compliance with NBE foreign exchange directives.
Ensure all banking documentation is complete and submitted in accordance with regulatory requirements.
Record Keeping & Reporting

Maintain accurate import and export records, including shipment databases and tracking systems.
Analyze operational data and prepare reports to identify trends, issues, and opportunities for improvement.
Support supply chain and inventory management activities.
General Support

Provide general assistance to the Import/Export Manager or Logistics Head to ensure smooth supply chain and logistics operations.