Front Desk Coordinator

Job Description

Serve as the first point of contact by welcoming visitors, directing them appropriately, and notifying relevant staff of arrivals
Respond to inquiries in person, by phone providing accurate information on services, property appointments, and general matters
Manage incoming and outgoing correspondence, including letters, memos, and messages, ensuring proper distribution
Maintain organized and up-to-date physical and digital filing systems for client, prospect, and office documents while ensuring confidentiality
Support administrative tasks such as copying, printing, typing, drafting letters, and conducting basic research
Coordinate appointments, meetings, and travel arrangements for staff, including preparing meeting rooms and ensuring readiness
Oversee front office operations including reception area organization, office cleanliness, and maintenance of directories and logs
Monitor office supplies and equipment, arrange repairs, and ensure a well-maintained and functional work environment
Assist with internal coordination, including supporting events, collaborating with administrative staff, and maintaining a positive and efficient office atmosphere
About You
Bachelors degree
Previous relevant work experience as a Receptionist or Customer Service, in a real estate is preferable
Basic Computer skill including printers and scanners and other digital office equipment
Exposure to office event coordination