Job Description

Job Title: Executive Secretary and Office Administrator

Brief Summary

We are seeking a highly organized and experienced Executive Secretary and Office Administrator to provide administrative support to our senior management team. The successful candidate will be responsible for ensuring the smooth day-to-day operation of the office, managing administrative tasks, and providing exceptional secretarial support. This is an excellent opportunity for a skilled and motivated individual to join our team and contribute to the success of our organization.

Key Responsibilities

• Provide confidential secretarial support to senior management, including preparing correspondence, reports, and presentations
• Manage and maintain complex calendars, coordinate meetings, and make travel arrangements
• Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
• Handle incoming and outgoing mail, emails, and phone calls, and respond to routine inquiries
• Coordinate and organize events, meetings, and conferences, including logistics, catering, and invitations
• Develop and maintain spreadsheets, databases, and other administrative tools to support office operations
• Manage office supplies, equipment, and facilities, and ensure that the office is well-maintained and organized

Requirements

• Bachelor’s degree in Secretarial Science, Office Administration, or a related field from a recognized Ethiopian university
• At least 3 years of experience as an Executive Secretary or Office Administrator, preferably in a similar industry
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Excellent communication, organizational, and time management skills
• Ability to work independently and as part of a team, with a high level of discretion and confidentiality
• Strong problem-solving and analytical skills, with attention to detail and accuracy
• Fluency in English and Amharic, with knowledge of other local languages an advantage
• Experience with office management software and systems, such as HRIS and CRM