Job Description

Job Title: Executive Secretary

Brief Summary

We are seeking a highly skilled and experienced Executive Secretary to provide administrative support to our senior management team. The successful candidate will be responsible for managing the day-to-day operations of the executive office, ensuring seamless communication, and maintaining confidentiality. This is an excellent opportunity for a professional and organized individual to join our team and contribute to the success of our organization.

Key Responsibilities

• Provide administrative support to the senior management team, including preparing correspondence, reports, and presentations
• Manage the executive’s calendar, schedule appointments, and make travel arrangements
• Handle confidential and sensitive information with discretion and professionalism
• Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
• Coordinate meetings, conferences, and other events, including preparing agendas, minutes, and other materials
• Build and maintain relationships with internal and external stakeholders, including suppliers, partners, and clients
• Perform other administrative tasks as required, including data entry, record-keeping, and document management

Requirements

• Bachelor’s degree in Secretarial Science, Business Administration, or a related field from a recognized Ethiopian university
• At least 3 years of experience as an executive secretary or in a similar administrative role
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Excellent communication, organizational, and time management skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong problem-solving and analytical skills, with attention to detail and accuracy
• Fluency in English and Amharic, with knowledge of other local languages an advantage
• Experience working with senior management and providing administrative support in a fast-paced environment