Job Description

Job Title: Executive Assistant

Brief Summary

We are seeking an experienced and highly organized Executive Assistant to provide administrative support to our senior management team. The successful candidate will be responsible for managing the day-to-day activities of the executive office, ensuring seamless operations, and maintaining confidentiality and discretion when handling sensitive information.

Key Responsibilities

• Manage the executive’s calendar, schedule appointments, and make travel arrangements
• Prepare correspondence, reports, and presentations as required
• Develop and implement effective filing systems, both physical and digital
• Coordinate meetings, events, and conferences, including logistics and catering
• Handle incoming and outgoing communications, including phone calls, emails, and messages
• Develop and maintain relationships with internal stakeholders, including other departments and teams
• Conduct research and gather data as required to support the executive’s decision-making

Requirements

• Bachelor’s degree in Business Administration, Secretarial Science, or a related field from a recognized Ethiopian university
• Minimum 3 years of experience as an Executive Assistant or in a similar administrative role
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Excellent communication, organizational, and time management skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong problem-solving and analytical skills, with the ability to think critically and make sound judgments
• Fluency in English and Amharic is required; knowledge of other local languages is an advantage