Administrative Assistant

Job Description

About the Job
Vacancy Announcement – Administrative Assistant

Organization: Canadian Physicians for Aid and Relief (CPAR) Location: Ethiopia Reports to: Administration and Finance Manager

About CPAR

Canadian Physicians for Aid and Relief (CPAR) is an international NGO founded in 1984. CPAR works with communities, governments, and institutions to strengthen health systems, food security, clean water, sanitation, gender equality, and sustainable livelihoods. In Ethiopia, CPAR contributes to building inclusive and resilient health systems that respond to the sexual and reproductive health needs and rights of vulnerable communities.

Role Purpose

The Administrative Assistant will provide office, administrative, and HR support to ensure smooth delivery of CPAR-Ethiopia’s projects and programs.

Key Duties

Manage reception, calls, emails, and office correspondence.
Organize meetings, events, and staff travel logistics.
Support procurement processes and manage office supplies.
Oversee office equipment and petty cash handling.
Maintain HR filing systems, timesheets, and leave records.
Assist in recruitment and onboarding processes.
Ensure timely payment of monthly bills and support general administration.

About You
Qualifications

Bachelor’s degree in Business Administration, Secretarial Science, or related fields.
Minimum 2-5 years of administrative experience, including 2 years in an INGO.
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
Strong typing, communication, and organizational skills in Amharic and English.
Competencies

Integrity and ethical conduct.
Attention to detail and accuracy.
Cooperative attitude and teamwork.