Job Description

Senior Secretary

Brief Summary

We are seeking a highly organized and experienced Senior Secretary to join our team. The successful candidate will provide administrative support to senior management and ensure the smooth operation of the office. This is a great opportunity for a professional and detail-oriented individual to work in a dynamic and fast-paced environment.

Key Responsibilities

• Provide administrative support to senior management, including preparing correspondence, reports, and presentations
• Manage and maintain complex calendars, coordinate travel arrangements, and schedule meetings
• Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
• Handle confidential and sensitive information with discretion and professionalism
• Coordinate and prepare materials for meetings, conferences, and other events
• Build and maintain relationships with internal and external stakeholders, including vendors, clients, and partners

Requirements

• Diploma or Bachelor’s degree in Secretarial Science, Office Administration, or a related field from a recognized Ethiopian university
• Minimum of 3 years of experience as a secretary or in a related administrative role
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Excellent communication, organizational, and time management skills
• Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines
• Fluency in Amharic and English; knowledge of other local languages is an advantage
• Knowledge of Ethiopian labor laws and regulations, as well as company policies and procedures