Job Description

Job Title: Executive Secretary

Brief Summary

We are seeking a highly organized and experienced Executive Secretary to provide administrative support to our senior management team. The successful candidate will be responsible for managing the day-to-day activities of the executive office, ensuring the smooth operation of administrative tasks, and maintaining confidentiality and discretion in all matters. This is an exciting opportunity to join our team and contribute to the success of our organization.

Key Responsibilities

• Provide administrative support to senior management, including preparing correspondence, reports, and presentations
• Manage the executive’s calendar, schedule appointments, and make travel arrangements
• Handle incoming and outgoing mail, emails, and phone calls, and respond to routine inquiries
• Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
• Coordinate meetings, events, and conferences, including preparing agendas, minutes, and other materials
• Maintain confidentiality and handle sensitive information with discretion

Requirements

• Bachelor’s degree in Secretarial Science, Business Administration, or a related field from a recognized Ethiopian university
• At least 3 years of experience as an executive secretary or in a similar administrative role
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Excellent communication, organizational, and time management skills
• Ability to work independently and as part of a team, with a high level of discretion and confidentiality
• Fluency in English and Amharic, with knowledge of other local languages an advantage
• Certificate in secretarial studies or a related field from a recognized institution, such as the Ethiopian Ministry of Education, is an added advantage