Secretary and Office Management Officer

Job Description

Brief Summary

We are seeking a highly organized and skilled Secretary and Office Management Officer to join our team. The successful candidate will be responsible for providing administrative support to our senior management team, ensuring the smooth operation of our office, and maintaining a high level of professionalism and confidentiality. This is an excellent opportunity for a motivated and detail-oriented individual to join our dynamic team and contribute to our organization’s success.

Key Responsibilities

• Provide administrative support to senior management, including preparing correspondence, reports, and presentations
• Manage and maintain the office calendar, coordinate meetings, and make travel arrangements
• Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
• Handle incoming and outgoing mail, emails, and phone calls, and respond to routine inquiries
• Coordinate and arrange events, meetings, and conferences, including booking venues, catering, and equipment
• Maintain the office’s social media presence and create engaging content
• Develop and implement office policies and procedures to ensure efficiency and productivity
• Supervise and support other administrative staff members

Requirements

• Bachelor’s degree in Secretarial Science, Office Management, Business Administration, or a related field from a recognized Ethiopian university
• At least 2 years of experience in a similar role, preferably in a fast-paced office environment
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Excellent communication, organizational, and time management skills
• Ability to work independently and as part of a team, with a high level of discretion and confidentiality
• Strong problem-solving and analytical skills, with attention to detail and accuracy
• Fluency in Amharic and English, with knowledge of other local languages an advantage
• Certificate in office management, secretarial science, or a related field from a recognized institution is a plus