Executive Secretary

Job Description

Job Summary

Performs the function of secretarial activities in the Office of C.E.O.; keeps records and maintains files; takes minutes of meeting; receive messages, schedules appointments to visitors with the chief Executive officer; transmits messages to concerned work units from the chief Executive Officer.
Detail Duties & Responsibilities

Answer telephones and respond to inquiries via telephone or email
Set up conference calls and take messages and minutes during meetings
Perform administrative tasks, including filing and photocopying
Write emails, memos and letters
Implement and/or develop office procedures and record systems
Manage database entry and client files
Document financial transactions
Organize and distribute messages
Make and confirm travel arrangements including travel payments
Prepare and mail outgoing correspondence
Maintain confidential files/records
Perform routine bookkeeping task
Occasionally traveling off-site to deliver reports, payment request to the client’s office
rquests office supplies by checking the existing invetory records
The incumbent will be directly responsible to the Chief Executive Officer.

About You
Minimum Diploma in Secretarial science or related field
Min. a 3-5 year experience