Job Description

Job Title: Executive Secretary

Brief Summary

We are seeking a highly organized and skilled Executive Secretary to provide administrative support to our senior management team. The successful candidate will be responsible for managing the day-to-day operations of the executive office, ensuring seamless communication, and maintaining confidentiality. This is an excellent opportunity for a professional and detail-oriented individual to join our team and contribute to the success of our organization.

Key Responsibilities

• Provide administrative support to the senior management team, including preparing correspondence, reports, and presentations
• Manage the executive’s calendar, schedule appointments, and make travel arrangements
• Handle confidential and sensitive information with discretion and professionalism
• Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
• Coordinate meetings, events, and conferences, including arranging logistics and catering
• Build and maintain relationships with internal stakeholders, including department heads and team members
• Develop and implement administrative processes and procedures to improve efficiency and productivity

Requirements

• Bachelor’s degree in Secretarial Science, Office Administration, or a related field from a recognized Ethiopian university
• At least 3 years of experience as an executive secretary or in a related role, preferably in a similar industry
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Excellent communication, organizational, and time management skills
• Ability to work independently and as part of a team, with a high level of discretion and confidentiality
• Familiarity with Ethiopian business culture and etiquette
• Fluency in English and Amharic, with knowledge of other local languages being an advantage