HR Digitalization & HRIS Officer

Job Description

Job Purpose

The HR Digitalization & HRIS Officer supports the implementation and day-to-day management of HR digital systems at Head Office and across project sites. The role focuses on ensuring accurate data entry, system utilization, and smooth execution of HR processes through the HRIS and other digital tools.

The Officer is responsible for maintaining data accuracy, supporting HR operations, and assisting staff in effectively using digital HR systems.

Key Responsibilities and Duties

A. Recruitment and Workforce Planning Support

Support digital workforce planning by updating manpower data in the HRIS.
Track vacancy requests and recruitment progress within the system.
Maintain candidate records and recruitment tracking tools.
Assist in scheduling interviews and updating recruitment status in HRIS.
B. Onboarding and Employee Information Management

Register new employees in the HRIS with complete and accurate data.
Ensure all required onboarding documentation is uploaded and recorded.
Update employee records including transfers, promotions, and exits.
Maintain organized and up-to-date digital employee files.
C. Attendance and Time Management

Monitor daily attendance data from biometric and HRIS systems.
Record absences, overtime, and attendance adjustments accurately.
Report attendance discrepancies to the supervisor for action.
Ensure proper filing and tracking of attendance records.
D. Payroll and Compensation Support

Prepare and verify payroll input data from attendance and HR records.
Track overtime, allowances, and deductions for payroll processing.
Support payroll reconciliation and reporting.
Assist in identifying and correcting payroll data errors.
E. HR Data Management and Systems Support

Maintain HRIS data accuracy and consistency.
Ensure proper data entry and regular system updates.
Support HR staff and project teams in using HRIS tools.
Assist in maintaining data confidentiality and system security.
Follow established HR digital policies and procedures.
F. HR Reporting

Generate routine HR reports (attendance, payroll, employee data).
Compile and submit HR data as required by supervisors.
Maintain organized digital records for reporting purposes.
G. Coordination and Support

Coordinate with project HR staff to ensure timely data submission.
Provide basic training and support to users on HRIS tools.
Escalate system issues or challenges to the Coordinator/Manager.
Support implementation of HR digital initiatives and improvements.
Key Deliverables

Accurate and updated employee data in HRIS
Timely attendance and payroll data submission
Properly maintained digital HR records
Consistent use of HR digital tools across assigned areas
Routine HR reports delivered on time