Procurement Specialist

Job Description

Job Responsibilities

Responsible for the entire procurement process of all types of company materials, with a core focus on marketing materials (new product promotional posters, flyers, promotional gifts, event display boards, etc.), store materials (store decoration auxiliary materials, staff uniforms, reception supplies, etc.), display materials (mobile phone display racks, accessory display cabinets, price tags, display stands, protective props, etc.), ensuring that the procured materials meet the needs of new product marketing for mobile intelligent hardware, store expansion, and daily operations.
Develop a reasonable procurement plan in combination with the company’s new product marketing plan, store expansion progress, and inventory status, precisely control the quantity, specifications, quality, and delivery cycle of procurement, avoid inventory overstock or material shortage issues, and ensure the smooth operation of business.
Responsible for the development, screening, evaluation, and maintenance of suppliers, establishing a comprehensive supplier profile, regularly conducting performance appraisals on suppliers (including on-time delivery rate, incoming goods pass rate, price competitiveness, etc.), optimizing the supplier structure, enhancing supply chain stability, and reducing procurement costs and risks.
Lead procurement negotiation work, including terms such as price, payment method, delivery cycle, quality assurance, after-sales service, etc., strive for the optimal procurement conditions, achieve the optimization of procurement costs, and at the same time ensure that the quality of the procured materials meets the company’s standards.
Follow up on the execution progress of purchase orders, communicate in real-time with suppliers and relevant internal departments of the company (such as the Marketing Department, Store Operations Department, etc.), promptly handle abnormal situations during the procurement process (such as substandard quality, delayed delivery, etc.), coordinate matters related to returns and exchanges, and ensure that materials are delivered on time, in good quality, and in sufficient quantity.
Responsible for organizing and filing procurement-related archives, including purchase orders, contracts, supplier information, acceptance documentation, payment vouchers, etc., to ensure that the procurement process is traceable, compliant, and orderly.
Monitor the local material market conditions, price fluctuations, and supply chain dynamics in Ethiopia, collect relevant market information, analyze market trends, and provide reasonable suggestions for the company’s procurement strategy adjustment and cost optimization.
Collaborate with the company’s marketing activities, new product promotions, and store expansion efforts, efficiently fulfill ad-hoc procurement requirements, coordinate with various departments to ensure the smooth implementation of related work; complete other procurement-related tasks assigned by superiors.
About You
Job Requirements

Educational Requirements: Bachelor’s degree or above, with majors in supply chain management, procurement management, marketing, business administration, etc. preferred; candidates with excellent qualifications may have the educational requirements appropriately relaxed.
Work Experience: At least 3–5 years of work experience in procurement-related fields, with preference given to those with procurement experience in the mobile intelligent hardware industry, fast-moving consumer goods industry, or local procurement work experience in Ethiopia; familiarity with the entire procurement process of materials, and preference given to those with procurement experience in market materials, store materials, and display materials.
Professional Competence: Familiar with procurement processes and supplier management methods, possessing strong capabilities in market research, price negotiation, cost control, and problem-solving; able to accurately control material quality, respond quickly to procurement needs, and adapt to the company’s business rhythm.
Language Proficiency: Proficient in English (fluent in listening, speaking, reading, and writing), able to use English skillfully to conduct supplier communication, contract negotiation, and related documentation processing work.
Comprehensive Qualities: Possess good professional ethics and integrity awareness, be rigorous, meticulous, and highly responsible in work, and have strong communication and coordination skills, execution ability, and stress resistance; be able to independently complete the entire procurement process and be good at teamwork.
Skill Requirements: Proficient in using Office software (Excel, Word, PowerPoint, etc.), able to proficiently prepare procurement plans, compile procurement data, and organize procurement archives; those with experience in operating ERP systems are preferred.