PHARMACY ASSISTANT

Job Description

The Pharmacy Assistant supports the effective management and delivery of pharmaceutical services within a health and nutrition project, ensuring the availability, proper storage, and rational use of medicines and nutrition supplies. Working under the supervision of a pharmacist or medical supervisor, the role contributes to maintaining quality standards, preventing stock-outs, and supporting integrated health and nutrition services in line with ECHO requirements and national guidelines.

Specific objectives and linked activities
Objective 1: Pharmacy and Stock Management

Receive, check, and properly store medicines and nutrition supplies in accordance with standard procedures.
Maintain accurate stock records (stock cards, bin cards, electronic systems where applicable).
Monitor stock levels and inform supervisors of low stock or potential stock-outs.
Ensure First Expiry, First Out (FEFO) principles are applied consistently.
Conduct regular physical stock counts and reconcile discrepancies. Coordinate with local health authorities, consortium partners, and other partners to ensure harmonized response efforts
Objective 2 Quality Assurance and Compliance

Ensure proper storage conditions (temperature, humidity, cleanliness) for all pharmaceuticals and nutrition supplies.
Monitor expiry dates and remove damaged or expired items following disposal procedures.
Maintain cleanliness and organization of the pharmacy store and dispensing area.
Ensure compliance with national regulations, organizational policies, and ECHO guidelines.
Objective 3: Documentation and Reporting

Maintain up-to-date records of stock movements (receipts, issues, losses, adjustments).
Prepare routine stock and consumption reports (daily, weekly, monthly).
Support data collection for health and nutrition program reporting.
Ensure proper filing of all pharmacy-related documents.
Objective 4: Supply Chain Support

Assist in quantification and forecasting of pharmaceutical and nutrition needs.
Support timely ordering and follow-up of supplies.
Coordinate with logistics and program teams to ensure timely delivery and distribution.
Participate in inventory audits and donor compliance checks.

Objective 5: Coordination and Communication

Work closely with health and nutrition staff to ensure appropriate use of medicines and supplies.
Communicate stock status and challenges to supervisors in a timely manner.