PERSONNEL ADMINISTRATION MANAGER

Job Description

Employment Administration

Supports, coordinates and supervises the implementation of administrative procedures related to employment in the mission and all projects.
In liaison with the legal advisor, ensures that national HR strategies, policies and guidelines are updated and in compliance with local labor regulations. Provide support to the CMT members in the implementation of the same.
Ensures regular staff meetings across the mission in order to share changes in labor legislation and general employment changes which might affect staff (i.e. legal amendments, changes in local practices, new HR-Admin policies or procedures, amendments to the Internal Regulations …)
Manages & ensures HR records & files are updated in a timely & accurate manner, safeguarding confidential information & with compliance to the relevant laws. These should include contracts, cv, diplomas, job descriptions, probation period completion, evaluations, disciplinary actions, leave follow-up, family composition (dependents) ….
Liaises with the legal advisor on all court cases, providing supporting information needed to prepare the case and follow-up.
Payroll

Supervises and closely work with the Coord HR Assistant, Coordinates and supervises procedures for payroll, controlling the payment of overtime, holiday earnings, … and provides support to all projects
Final control of all the projects and give final approval for the payment of salaries (after approval from HR Coordinator.)
Closely monitors HR Assistant’s preparation of declarations for monthly taxes and employee/employer contributions, and pension, creating a file containing all data to comply with legal regulations and submitted to Finance.
Checks and follows up tax and labor regulations, providing support to the Finance Department in administrative matters under his/her responsibility, keeping him/her abreast of the employment and fiscal legislation in the country in order to ensure full compliance with local law and regulations across the mission.
Final responsible for the staff EOC payments and related clearance and documents (final payments, ….)
Technical referent in the mission for HOMERE (software for Admin and Payroll management), ensures proper maintenance, use of the system and quality of the data throughout the mission.
Ensures the monthly HOMERE reporting to HQ and liaises with HOMERE technician in case of challenges.
Human Resources

Plans and supervises the HR processes (recruitment, training/induction, evaluation, potential detection, communication) of the staff under his responsibility in order to ensure both the sizing and the amount of knowledge required and to improve the people’s capabilities).
Schedules, organizes & participates in recruitment and selection process (i.e. obtaining approval, posting vacancies, screening, interviewing, and correspondence including maintaining a pool of potential candidates) with the relevant heads of departments & project coordinators.
Does the induction for newly hires employees (shared responsibility).
Follows up all the disciplinary measures of the mission (give input in the correspondences)