Local Purchase Division Head

Job Description

2. Key Duties and Responsibilities

A. Planning & Strategy

Develop annual and periodic local purchasing plans aligned with organizational needs
Prepare procurement budgets and cost-saving strategies
Conduct market research and supplier analysis
Establish sourcing strategies for local materials and services
B. Purchasing Operations

Oversee processing of purchase requisitions and purchase orders
Ensure timely procurement of required goods and services
Monitor delivery schedules and resolve procurement delays
Ensure compliance with procurement procedures and policies
C. Supplier Management

Identify, evaluate, and select reliable local suppliers
Lead supplier negotiations for price, quality, and delivery terms
Develop and maintain supplier database
Monitor supplier performance and manage vendor relationships
D. Cost Control & Compliance

Ensure cost-effective procurement practices
Implement internal controls to prevent procurement risks and fraud
Ensure compliance with organizational procurement policies and regulations
Support audit activities and respond to findings
E. Coordination & Communication

Coordinate with user departments for requirement clarification
Work closely with finance, warehouse, and logistics units
Provide procurement status reports to management
Facilitate cross-functional procurement meetings
F. Leadership & Supervision

Lead and supervise local purchasing staff
Assign duties and evaluate employee performance
Provide coaching and training to team members
Improve division efficiency and workflow
3. Key Performance Indicators (KPIs)

Procurement lead time reduction
Cost savings achieved
Supplier performance rating
Compliance with procurement procedures
On-time delivery rate
User department satisfaction
Skills

Negotiation and supplier management skills
Strong analytical and cost-control skills
Knowledge of procurement procedures and contract management
Leadership and team management skills
ERP procurement module knowledge (advantage)
Communication and problem-solving skills
4. Competencies

Integrity and accountability
Strategic thinking
Decision-making ability
Attention to detail
Results orientation
Stakeholder management
5. Working Conditions

Office environment with occasional supplier visits and market assessments
About You
Education

Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Logistics, or related field
Master’s degree (advantage)
Experience

6–8 years relevant procurement experience
At least 2–3 years in supervisory/leadership role