Local procurement Officer

Job Description

DUTIES AND RESPONSIBILITIES:

Carries out local purchasing activities of the company.
Ensures that local purchasing activities are carried out in line with company policies and procedures.
Corresponds with different government and non government organizations
Reviews purchase requisitions from local sources for proper authorization, and budget clearance; ensures the accuracy of part numbers, specifications, quality standards, units of quantity etc.
Prepares and distributes invitation letters to suppliers or agents for quotations.
Follows up the arrival of purchased items; communicates and conducts correspondence with suppliers and agents.
Controls the collection of items purchased after thorough inspection.
Follows up inspection of purchased items, reports to supervisor and suppliers regarding any damaged or short landed goods and follows-up the recovery or compensation as per agreement, purchase orders and procedures;
Ensures that raw materials purchased from domestic sources are transported timely in cost effective manner;
Ensures systematic maintenance of documents, records, files, forms, etc.
Follows-up issues of non-compliance in collaboration with other concerned officials.
Maintains data and updates suppliers’ mailing list, e-mail addresses, catalogs etc.
Maintains filing systems for local procurement ensuring adherence to company policies.
Prepares regular reports regarding local purchasing operations
Ensures that all problems related to food safety management system is reported to immediate supervisor and Quality personnel.
Ensures compliance with the relevant requirements of local, national and international laws related to environmental standards and end client’s environmental requirements.
Ensures reduction targets (environmental objectives) are in place for environmental aspects e.g. water consumption and discharge, waste, energy and greenhouse gas emissions.
Determines environmental aspects and impacts and devise methods to prevent or reduce these environmental impacts.
Use the 3R + 1R rule (Reduce, Reuse, Recycle, Rethink) to avoid or minimize discharges to water, emissions to air and disposal to land.
Implement, document, maintain and continually improve the Environmental Management System (ISO 14001:2015).
Performs other related duties as required.