Junior Administration Officer

Job Description

Key Responsibilities
Administration Responsibilities
Manage front-desk and reception activities, including scheduling, welcoming and directing visitors/guests appropriately
Ensure company’s/office equipment and facilities are functioning properly, including CCTV/camera -screens, speakers, meeting tools, and other office equipment, and report or coordinate timely maintenance when issues arise
Ensure the office environment is clean, functional, and presentable at all times
Maintain organized filing systems for both physical and electronic documents
Assist with procurement of office supplies and coordination with vendors
Provide administrative support for daily smooth company/office operations and implementation of basic administrative systems and procedures
Liaison Responsibilities
Serve as a point of contact between the company and external stakeholders
Submit, collect, and track correspondence with government offices and other institutions/service providers
Ensure timely follow-up and reporting on external requests and approvals
Liaise with government offices to ensure proper permits and statutory documents of the company are updated and available
Operational Support
Perform other duties as assigned in line with startup operational needs
Support continuous improvement by sharing ideas and suggestions based on daily interactions with internal teams and external stakeholders, aimed at improving administrative processes and operational efficiency
Perform other tasks as directed by your supervisor
About You
Bachelor’s degree in Management, Business Administration, Public Administration, or related field
0–1 years of relevant experience (fresh graduates encouraged to apply)
Strong follow-up, organization, and coordination skills
Good communication skills
Basic computer skills