Job Description

Job Title: HR/Administrative Secretary

Brief Summary

We are seeking a highly organized and detail-oriented HR/Administrative Secretary to join our team. The successful candidate will provide administrative support to the HR department and ensure the smooth operation of our office. This is an excellent opportunity for a motivated and skilled individual to join our dynamic team and contribute to the success of our organization.

Key Responsibilities

• Provide administrative support to the HR department, including preparing correspondence, reports, and presentations
• Manage and maintain employee records, including personnel files, attendance, and leave records
• Coordinate recruitment processes, including scheduling interviews and conducting initial screenings
• Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
• Provide excellent customer service to employees, management, and external stakeholders
• Assist with benefits administration, including health insurance, pension, and other employee benefits
• Maintain confidentiality and handle sensitive information with discretion

Requirements

• Diploma or Bachelor’s degree in Secretarial Science, Office Administration, Human Resource Management, or related field
• At least 2 years of experience in an administrative or HR role, preferably in a similar industry
• Excellent communication, interpersonal, and organizational skills
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong problem-solving and analytical skills, with attention to detail and accuracy
• Fluency in English and Amharic; knowledge of other local languages is an advantage