Job Description

Job Title: Administrative Secretary & Receptionist

Brief Summary

We are seeking a highly organized and detail-oriented Administrative Secretary & Receptionist to join our team. The successful candidate will be responsible for providing administrative support to the management team, handling front desk operations, and ensuring a smooth day-to-day operation of the office. This is an excellent opportunity for a motivated and customer-focused individual to join our dynamic team.

Key Responsibilities

• Manage the front desk and reception area, ensuring a welcoming and professional environment for visitors and staff
• Provide administrative support to the management team, including preparing correspondence, reports, and presentations
• Answer and direct phone calls, respond to emails, and handle other communications in a timely and professional manner
• Coordinate travel arrangements, meetings, and appointments for management and staff
• Maintain accurate and up-to-date records and files, both physical and digital
• Develop and implement effective filing systems, both physical and digital, to ensure ease of access to information
• Perform other administrative tasks as required, such as data entry, photocopying, and binding documents

Requirements

• Diploma or Bachelor’s degree in Secretarial Science, Office Administration, or a related field from a recognized Ethiopian university
• At least 2 years of experience in an administrative or secretarial role, preferably in a similar industry
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Excellent communication, customer service, and interpersonal skills
• Ability to work in a fast-paced environment, prioritize tasks, and meet deadlines
• Strong organizational and time management skills, with attention to detail and accuracy
• Fluency in English and Amharic, with knowledge of other local languages an advantage