Job Description

Job Title: Administrative Assistant

Brief Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team. The successful candidate will be responsible for ensuring the smooth operation of our office by performing a variety of administrative tasks, including managing calendars, coordinating travel arrangements, and preparing correspondence. This is an excellent opportunity for a motivated and skilled individual to join our team and contribute to our success.

Key Responsibilities

• Provide administrative support to senior staff members, including managing calendars, scheduling appointments, and making travel arrangements
• Prepare and edit correspondence, reports, and other documents as needed
• Manage and maintain files, both physical and digital, in accordance with company policies and procedures
• Answer and direct phone calls, respond to emails, and greet visitors in a professional and courteous manner
• Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
• Perform other administrative tasks as needed, including data entry, photocopying, and scanning documents

Requirements

• Diploma or Bachelor’s degree in Secretarial Science, Office Administration, or a related field from a recognized Ethiopian university
• At least 2 years of experience in an administrative role, preferably in a similar industry or setting
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Excellent communication and interpersonal skills, with the ability to interact with people at all levels
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Ability to maintain confidentiality and handle sensitive information with discretion
• Fluency in Amharic and English is required; proficiency in other languages is an asset