Job Description

Job Title: Executive Office & Admin Coordinator

Brief Summary

We are seeking a highly organized and detail-oriented Executive Office & Admin Coordinator to provide administrative support to our senior management team. The successful candidate will be responsible for managing the day-to-day operations of the executive office, ensuring seamless coordination and communication. This is an excellent opportunity for a motivated and experienced administrative professional to join our team and contribute to the success of our organization.

Key Responsibilities

• Provide administrative support to the senior management team, including preparing correspondence, reports, and presentations
• Manage the executive office calendar, coordinate meetings, and ensure timely communication with stakeholders
• Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
• Coordinate travel arrangements, accommodations, and itineraries for senior management team members
• Manage the executive office budget, process invoices, and ensure accurate expense reporting
• Develop and maintain relationships with internal stakeholders, including other departments and teams
• Ensure confidentiality and handle sensitive information with discretion

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field from a recognized Ethiopian university
• Minimum 3 years of experience in an administrative role, preferably in a similar industry or executive office setting
• Excellent communication, organizational, and time management skills
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Ability to work in a fast-paced environment, prioritize tasks, and meet deadlines
• Strong problem-solving and analytical skills, with attention to detail and accuracy
• Fluency in English and Amharic, with excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion