Job Description

Job Title: Secretary

Brief Summary

We are seeking an organized and highly skilled Secretary to provide administrative support to our team. The successful candidate will be responsible for managing day-to-day activities, handling correspondence, and maintaining records. This is an excellent opportunity for a detail-oriented individual to join our dynamic team and contribute to our success.

Key Responsibilities

• Manage and maintain the calendar of senior staff members, scheduling appointments and meetings as needed
• Provide exceptional administrative support, including preparing correspondence, reports, and presentations
• Develop and implement effective filing systems, both physical and digital, to ensure easy access to information
• Handle incoming and outgoing mail, emails, and phone calls in a professional and courteous manner
• Coordinate travel arrangements, accommodation, and other logistical requirements for staff members
• Maintain confidentiality and handle sensitive information with discretion

Requirements

• Diploma or Bachelor’s degree in Secretarial Science, Office Administration, or a related field from a recognized Ethiopian university
• Minimum of 2 years of experience in a secretarial or administrative role, preferably in a similar industry
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Excellent written and verbal communication skills in English, with Amharic language skills being an added advantage
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Ability to work effectively in a team environment and provide support to colleagues as needed