Administrative Assistant

Job Description

About the Job
Administrative Assistant

Category: Administration and Office Support
Location: Addis Ababa
Reports to: Finance and Administration Manager / Deputy CEO

About ProInvest Capital PLC

ProInvest Capital PLC is an Ethiopian investment banking and advisory firm established in line with the Capital Market Proclamation. The firm provides transaction advisory, securities investment, and financial consultancy services that support Ethiopia’s emerging capital markets.

ProInvest is committed to operational excellence, regulatory compliance, and professional service delivery. To support its growing operations, the firm is seeking a reliable and detail-oriented Administrative Assistant to provide comprehensive administrative and office support.

Position Summary

The Administrative Assistant is responsible for providing day-to-day administrative, clerical, and office coordination support to ensure the smooth and efficient operation of ProInvest Capital PLC. The role requires strong organizational skills, professionalism, discretion, and the ability to handle multiple tasks in a fast-paced, regulated environment.

Key Duties and Responsibilities

A. Office Administration and Support

Provide general administrative and clerical support to management and staff.
Manage office correspondence, including emails, letters, and document preparation.
Receive, record, and distribute incoming calls, messages, and visitors professionally.
Maintain office calendars, schedules, and meeting arrangements.
Organize meetings, prepare agendas, take minutes, and follow up on action points.
B. Documentation and Record Management

Prepare, format, and file official documents, reports, and correspondence.
Maintain organized and secure electronic and physical filing systems.
Ensure proper documentation and record-keeping in line with company policies.
Assist in maintaining contracts, licenses, and regulatory documentation.
C. Logistics and Office Operations

Coordinate office supplies procurement and maintain inventory records.
Support travel arrangements, logistics, and accommodation bookings when required.
Assist in managing office equipment and liaise with service providers for maintenance.
Ensure office facilities are well organized and operational at all times.
D. HR and Administrative Coordination

Support basic HR administrative functions such as attendance tracking and leave records.
Assist with staff onboarding documentation and administrative follow-ups.
Support payroll and staff reimbursement documentation as required.
E. Compliance and Confidentiality

Handle sensitive information with discretion and confidentiality.
Adhere to internal policies, procedures, and professional standards.
Support compliance with regulatory and administrative requirements where necessary.
About You
Qualification and Experience Requirements

Education:

Diploma or Bachelor’s Degree in Business Administration, Management, Office Administration, or a related field.
Experience:

Minimum of 1–2 years of relevant administrative or office support experience.
Experience in a financial institution, consulting firm, or corporate environment is an advantage.
Competencies and Skills

Strong organizational and time-management skills.
Proficiency in Microsoft Word, Excel, PowerPoint, and email communication.
Excellent written and verbal communication skills in English and Amharic.
High level of professionalism, reliability, and attention to detail.
Ability to multitask and work under minimal supervision.
Strong interpersonal skills and a service-oriented mindset.