HR and Administration Officer

Job Description

Role and responsibilities

The purpose of the officer position is day to day implementation of the support functions responsibilities.

Generic responsibilities

Ensure adherence with NRC policies, tools, handbooks, and guidelines.
Implement delegated support function portfolio according to plan of action.
Prepare and develop status reports as required by management.
Ensure proper filing of documents.
Promote and share ideas for improvement of the support function.
Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention.

Ensure compliance with NRC policies and the local labour law in all procedures and processes.
Be a focal point person in the recruitment, contracting, induction and placement activities in Dollo Ado and support field offices in recruitment when needed
Advice and support line manager in the recruitment and selection processes
Ensure that all new staffs have filled ID forms and make sure every staff has the organisation ID card.
Follow up the pension forms to be filled; have one copy for personal files; submit the forms to Pension Office; collect pension ID cards from this office; and give the ID card after getting signed by the respective staff
Maintain all administrative work at the area level and ensure all admin necessary items are properly keep/stored.
Participate in the recruitment process of Contingent Workers and prepare payroll
Ensure that Contingent workers records are up to date and file appropriately
Maintain full up to date records and archives of employee personnel files and other documents
Update tracking sheet for personal files and communicate the same with CO HR focal person
Create CV pool system for Dolo Ado area that can be used for emergency recruitment
Support on the day to day routine activities of HR/Admin at the different Dolo Ado refugees camps  and all field area
Perform any assignment given by immediate supervisor