Terms of Reference Procurement, Installation, Dashboard Setup, Training and Support for Smart Hive Monitoring Equipment

Job Description

About the Job
Background

Maritu Api-Products PLC is a woman-led Ethiopian honey and beeswax enterprise working to build a high-quality, traceable and climate-smart honey value chain. Maritu is currently developing a dryland beekeeping cluster model in Ziquala Woreda, Wag Himra Zone, with a focus on farmer income, organic beekeeping practices, traceability, hive productivity and improved data management.

Maritu seeks to procure between 10 and 15 smart hive monitoring units to be placed on selected hives. The purpose is to generate real-time or near-real-time data on hive conditions, colony health, colony performance, honey yield and environmental indicators so Maritu can improve decision-making, reduce unnecessary hive disturbance, monitor productivity and strengthen traceability.

Smart hive monitoring systems typically monitor honey yield, internal hive temperature, humidity, acoustic activity, GPS/location, battery status and alerts through a web or mobile dashboard. This ToR is written to procure a complete usable system, not only physical equipment.

Objective of the Assignment
The objective is to select a qualified supplier to provide a complete smart hive monitoring solution, including supply, delivery, installation, dashboard setup, user training, technical support, warranty and maintenance services.

The assignment must result in a functioning system that Maritu staff can practically use for field monitoring, track and visualize data, decision-making and reporting.

Scope of WorkSupply of Equipment
Provide 10-15 complete smart hive monitoring units suitable for rural Ethiopian field conditions, including sensors, casing, power system, communication components, mounting materials and all required accessories including installation manual and user guide.

Installation and Commissioning

Install sensors and devices on selected hives identified by Maritu without damaging the hives or unnecessarily disturbing colonies. Each unit must be tested and confirmed to transmit data to the dashboard before handover.

Dashboard Setup

Provide and configure a dashboard accessible by web and/or mobile application. The dashboard must allow Maritu to monitor all units centrally, view historical data, receive alerts and export data.

Training

Provide practical training to Maritu staff and selected field personnel on device care, dashboard use, data interpretation, alert management, troubleshooting and reporting. Provide training manuals and materials.

Support and Maintenance

Provide post-installation technical support and maintenance for a minimum of 12 months after commissioning, including remote troubleshooting, system update, warranty service and replacement procedures.

Required Technical Specifications

Bidders must clearly state whether their proposed equipment meets, exceeds or does not meet each specification below. Any deviation must be explained in writing.

Core Monitoring Parameters

Parameter
Minimum Requirement
Hive weight
Required. Must measure honey production, colony strength and detect weight gain/loss trends.
Internal hive temperature
Required. Sensor should capture internal colony/hive temperature.
Internal hive humidity
Required. Must monitor moisture/humidity inside the hive.
Battery level
Required. Dashboard must show device battery or power status.
Connectivity status
Required. Dashboard must show whether device is online/offline.
Hive identification
Required. Each device must be linked to a specific hive ID.
Location/GPS
Strongly preferred. Required if supported by the proposed device.
Sound/acoustic monitoring
Required. Useful for colony activity, abnormal changes and swarm-related signals.
External temperature/humidity
Preferred where available.
Weight Sensor / Hive Scale

Minimum weighing capacity of 100 kg per hive, preferably 150 kg or above.
Accuracy of at least +/-0.5 kg, preferably better.
Ability to track gradual weight gain and sudden weight drops.
Weather-resistant scale or load-cell structure.
Stable performance under field conditions.
Calibration function or supplier-provided calibration process.
Temperature and Humidity Sensors

Temperature range: at least 0°C to 60°C, preferably wider.
Temperature accuracy: preferably +/-0.5°C to +/-1°C.
Humidity range: 0-100% relative humidity.
Humidity accuracy: preferably +/-3% to +/-5% RH.
Sensors must be safe for use inside or near a bee colony.
Sensors must be protected from wax, propolis, moisture and physical damage as much as possible.