Finance and Administrative Assistance – Maternity Cover

Job Description

Duties and Responsibilities:

Financial Support & Cash Management

Payment Processing: Effect payments for the project team, trainees, and beneficiaries in strict accordance with established organizational procedures.
Cash Handling: Manage office petty cash funds and checks, including the timely collection and deposit of all funds.
Tax Compliance: Ensure the accurate collection, documentation, and timely settlement of government income tax and withholding tax to the relevant authorities.
Bookkeeping: Provide essential support in bookkeeping and accounting-related tasks, ensuring all financial documents are properly filed and maintained.
Advance Settlements: Monitor and follow up on the settlement of travel and work advances to ensure financial accountability.
Administrative & Operations Support

Office Management: Oversee the day-to-day efficiency of office facilities, including the maintenance and settlement of bills for utilities (telephone, internet, water, electricity) and equipment.
Procurement & Logistics: Assist in the procurement of local materials and maintain an optimal stock of stationery and fast-moving office supplies.
Travel Coordination: Handle all logistical arrangements, including hotel reservations, flight bookings, and ground transport for the project team.
Team Assistance: Provide general administrative support services to the TRAIL project team to ensure smooth operational workflow.