Finance Administrator -Treasury

Job Description

Disbursement and reconciliation processes:

Verifies and ensures that required documentation and authorization are presented before effecting payment.
Ensure payments requested for goods and services are from the right supplier and check the presence in the approved supplier list.
Check purchases, other than the approved supplier list, are following the procedure of the procurement Manual.
Maintain a level of signatory of managers to execute payments of cheques.
Ensure requests of payments are in line with the organization’s policy, such as rate, legality, VAT exemption, etc.
Ensure the proper Project Number and Account Codes for every request for payments are used both in documents and in SBD.
Make sure all Invoices received has corresponding PO and Goods receipt booked before posting the Invoice.
Post the supplier Invoices and review to make sure all the GRN/POs were linked to correct budget lines and GL account before posting the invoice.
Ensure all disbursements/payments documents are booked in SBD and link to approved invoice and submitted for approval before the payment is processed.
Prepare cheques or wire transfers to suppliers and staff once all invoices booked in SBD are approved by budget holders and designated management staff.
Follow timely settlement of outstanding advances, check the documents and arithmetic correctness, audit them in SBD and submit for authorization.
Prepares all regular monthly payments such as staff salary, settlement of taxes, deposit of pension and provident funds etc…
Ensures that goods receiving note (GRN) is received for each material or services purchase before payment effected.