Accounts Payable Clerk

Job Description

Record all incoming invoices and travelling costs
Match the invoices with purchase orders and delivery notes
Check the amounts invoiced against the purchase orders and accuracy of the tax amounts, obtaining the relevant clarification from the Heads of Department responsible if there are deviations
Entering invoices into the accounts and inclusion in payment transactions
Payment of the invoices by diskette, foreign transfers or cheques
Balance statements of various Fibu cards
Card reconciliations with Cost Control for the accounts: Food, Beverage und Containers
Accruals of outstanding purchase orders with delivery notes to the end of the month
Supervision of all renewals and changes in the service and maintenance contracts
Processing and control of reminders
Ensure that the payment objectives and the deduction of discount amounts are observed
Monitoring and control of the outstanding items list, at least on a weekly basis
Accounting and control of petty cash vouchers
Carry out all the work required at the month and year end
Monitoring and control of outgoing delivery notes
Checking of cheques and cheque numbers for completeness
Participation in internal / external training courses is obligatory
Directives from internal and external audits are a component of this Job Description
Be prepared to work anywhere in the Controlling Department as and when business circumstances require this
Orderly and complete monthly and annual archiving of the vouchers from the areas
About You
Bachelor’s degree in accounting or a related field.
A minimum of 3 years’ work experience as an Account Payable
Proficiency in Microsoft Word, Outlook, and PowerPoint.
Advanced skills in Microsoft Excel.
Comfortable using a computer for various tasks.
Ability to supervise others if needed.
Understanding of payments, accounting, and budgeting.