Senior Human Resource Officer

Job Description

Duties and Responsibilities

Maintain compliance against organizational procedures, local laws and regulations in relation to Human Resource management
Confirm smooth and organized employment, induction & exit process to be in place with timely preparation, coordination and clear documentation
Represent HR in recruitment process, where relevant, and support hiring managers to follow best practice in assessment processes
Ensure HR policies and procedures are well understood by staff, volunteers, interns, and consultants, and that they are followed.
Ensure staff, volunteer and intern records are accurately maintained and updated regularly in line with data protection policy
Maintain absolute discretion and maturity in handling sensitive/confidential data
Collect relevant data for timely and summarized payroll action feed and filing
Facilitate and execute staff movement (Transfer, recruitment, demotion & termination) with adherence with the HR Policy
Develop and execute procedures to have an effective staff entry/induction and leavers checklist for smooth and effective HR movement
Provide advice to staff and managers in relation to benefits, taxation, Medical and accident Insurance.
Facilitate claims of medical and accident insurance
Ensure compliance with local legislation across the HR department
Collect, compile and file annual appraisal and performance reviews
Work closely with HR Manager on any new law or regulation released by the government, any major HR concerns that need immediate action
Supports internal and external Audit, in project closure activities as requested.
Support HR Manager in preparation of weekly, monthly and quarterly HR reports as required.
Serve as an IT focal person to support record digitalization and to facilitate support from internal/external experts.
Support the logistic/liaison activities and closely provide guidance to the executive driver/liaison officer to execute responsibilities per policy/ procedure/ guidance as relevant.
For all roles as a minimum:
Understand and uphold the standards outlined in the Hope for Justice Safeguarding policies, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with our work and reporting concerns if they do arise.
About You
Education
Bachelor’s degree in HR management, Business Administration, Law, or related field.

Experience
Minimum 6 years’ progressive experience in the Human Resources function, with supervisory/senior level experience

Good understanding of administrative duties and logistics

Professional experience with INGOs/NGOs and/or international experience is a plus; interest in humanitarian field is preferred.

Soft Skills

Effective interpersonal skills, intuitive, tact and a high sense of responsibility,
Attention for detail
Mature, wise and extra patient,
Slow to anger,
solution oriented
Flexible and
Committed
Technical Skills

Organized, Attention to details and cautious
Computer literacy in Microsoft word and Excel
Good written and verbal communication skills in English and Amharic
Ability to be organized, meet deadlines,
Ability to work within a team
Ability to provide supervision support to admin activities