Finance Support Officer

Job Description

Specific Duties and Responsibilities:

Cash issuing and collecting

Make cash &Cheque payments
Collecting cash
Ensure that all necessary documentation is maintained and authorized by relevant signatories before cash/Cheque payments and cash collections
Ensure that necessary codes are filled in before settling payments
Fill in Cash/Cheque payment vouchers.
Controls and safeguarding of cash and coupons

Ensure that no blank Cheques are signed
Safeguard Cheque books and ensure timely ordering new cheque books
Maintaining cash box to be safe
Preparing Cashbox and safe counts
Handle fuel coupons: handing over to project staff after they submit approved fuel request floats
Floats

Follow up timely clearing of floats.
Inform Finance & Admin Officer or Project Coordinator for floats that are not cleared on time
Ensure all bank transfers (floats) are sent and follow up their settlement
Provides financial technical assistance to float holders and budget holders
Petty Cash Management

Custody petty cash fund
Prepare petty cash and effect payment after checking the necessary document and its approval
Maintain daily record of cash payments and check the cash balance
Prepare petty cash Replenishment form and get approval from Project Coordinator
Safely replenish and keep the cash intact all the time
Payroll

Collect staffs’ information in relation to payroll
Prepare staffs’ salary monthly for approval
Properly maintain staffs’ personal bank account information and effect payment via bank
Prepare all payroll related deductions/liabilities and effect payment for concerned authority, such as Income tax, pension, Provident Fund etc
Cash books/Bank books

Maintaining Cashbooks and bankbooks daily
Maintaining updated fuel coupon records and follows up sheets.
Maintaining programme cash logbooks
Other

Maintain good communications within the team and ensure that all information is shared within the team, and that the HO Country Financial Controller is kept informed of progress in meeting deadlines.
You may be requested to carry out other exceptional duties where heavy workload arises and/or staff shortages are encountered. Hence flexibility will be required in performing your day-to-day activity.
Understand, adhere and implement all Concern Worldwide policies, procedures and guidelines such as Programme Participants Protection Policy & Code of Conduct, Anti-fraud Policy, HR Manual.
Emergency response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender Equality

Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect
Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.
Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behavior is disseminated among programme participants and communities.
Safeguarding

Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
Understands local safeguarding structures and arrangements.
Practice in a manner that seeks to reduce the risk of abuse, harm or neglect.
Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.
About You
Person Specification:

Essential knowledge, skills and experience

Diploma or degree or vocational/ technical training related to the role.
2-3 years relevant experience.
Strong oral and written English or French (as required)
Computer skills.
Proficiency in Tigrigna language (Mandatory).