Finance Expert

Job Description

Duties and responsibilities

Financial Transactions

Check and verify payment request documents before processing the payment
Make payments using internet banking, cheque, bank letter or other payment methods
Record invoices in the financial system and follow-up the invoice’s approval process until it is finally approved
Ensure timely delivery of VAT/WHT receipts to suppliers
Make sure the payments are made for the approved invoices in the financial system and on the other hand, make sure it is deducted from the bank account
Prepare and process monthly staff payroll and deductions in the system
Record collected revenues in the system based on deposit slips
Follow-up and settle receivables that the finance expert has recorded by himself and settle it
Ensure timely clearance of outstanding balances and invoices.

Departmental Planning
Assist in the development and implementation of finance department plans aligned with organizational objectives.
Provide recommendations and scenarios for budget utilization and financial procedure improvements

Financial Reporting & Documentation
Maintain accurate financial records and ensure proper documentation.
Submit financial documents in a proper transaction detail order.
Assist in compiling reports for internal and external audits.

Expenditure & Cash Flow Management
Monitor daily transactions and ensure timely processing of payments.
Assist in forecasting financial needs and expenditure planning.

Compliance & Internal Control
Ensure financial transactions comply with public financial management laws and regulations.
Assist in risk assessments and internal control checks.
Support audits by providing necessary documents and explanations.

Use of Financial Systems
Utilize financial management systems like IFMIS or ERP for data entry and reporting.
Ensure data accuracy and integrity in financial systems.
Generate financial reports using accounting software

Stakeholder Coordination
Assist in financial communication with banks
Support collaboration between finance teams and auditors
Provide financial data and document for decision-making.

Financial Analysis, Financial Reporting & Decision Support

Assist in analyzing financial data and provide insights for decision-making