About the Job
\nMain Purpose\/Job Summary:-<\/p>\n
Receive and transfer, according to standard protocols, incoming calls and visitors, to provide them with accurate information or alternative ways to obtain it.<\/p>\n
General Accountabilities:<\/p>\n
Receive and welcome visitors.
\nOperate the telephone switchboard and deal with all incoming, outgoing and transferring of calls.
\nProvide general information and refer all non-routine information to supervisor.
\nUpdate the telephone directory, record changes and distribute updates as necessary.
\nDistribute and handle all incoming and outgoing correspondence.
\nKeep the reception premises neat and tidy.
\nMSF Section\/Context Specific Accountabilities<\/p>\n
Reception<\/p>\n
Distribute and handle all incoming and outgoing correspondence, make sure all correspondence is properly recorded; copies are kept and correctly filed and archived according to procedure.
\nEnsure correct and timely dispatch of mail, parcels to the project locations.
\nEnsures publication of official memos, in charge of the notice board.
\nensure the office arrangement is good and clean.
\nMaintain a call register (incoming and outgoing) informing the individuals about the calls received during his\/her absence.
\nManage all incoming \/outgoing mail\/packages\/faxes\/Letters, ensuring a proper registration and delivery to internal or external recipients.
\nMonitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.
\nManage office stationary supply and place orders on time to avoid running out of stock.
\nSupervise the printing of copies and binding of documents.
\nSupervise and help on the copies from copy machine, the fax, the lamination of documents, and Scanning documents and share the scan documents back to the departments.
\nIntroducing a new arrival international\/National staff to the Staffs and Department heads.
\nIn charge of preparation of MSF employee ID cards
\nManage phone calls and welcome visitors at reception.
\nMake all administrative information available to the staff (posting, meetings, etc.)
\nSupport the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.
\nGeneral Support<\/p>\n
Keeps and looks after supply of stationery, i.e. paper, envelopes, pens, markers, cartridges, notebooks, etc., and contact logistics department in time to avoid breaking of stocks.
\nUses photocopy machines in order to make small amount of photocopies.
\nKeep copes of different admin and finance forms available for staffs.
\nResponsible to make sure the office equipment\/machines are properly functioning and inform the log department whenever maintenance is needed.
\nAssist the different departments in the preparation of workshops or meetings: arrangements of refreshments, stationary, preparation of meeting room\u2026
\nPrepare Medical referral letters for MSF employees and their dependents to the designated medical facilities.
\nWrite and\/or check official letters, reports and other documents related to the Mission
\nArrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.
\nTake and prepare minutes of meetings.
\nFollow up of MSF postal box payments and annual payment)
\nHR and Admin Support<\/p>\n
Assist the different departments in the preparation of documentation for trainings\/Workshop or other information materials: copying, binding, laminating\u2026
\nLiaises with the translation office and makes sure request for official translation are followed up.
\nFollow-up the renewal and payment of lease agreements and newspapers subscriptions.
\nAssist in the recruitment process by collecting CVs of applicants and inviting applicants for testing and interviews.
\nHelp to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the catering, arranging accommodation, etc.
\nAssist in other tasks related to the Admin department as per request.
\nSupport the Liaison Officer in charge of visa and Travel in tasks as:
\nPreparing and sending Letter of Invitation
\nCopying Expat documents for Work permit process, Visa application and so on in absence of the liaison Officer
\nFlight booking and follow-up (commercial and UNHAS) in absence of Admin officer
\nSupport the Admin transit in preparing payments(flight and hotel)
\nSupport the Admin Transit in arranging briefings and debriefing of international staff
\nServe as back up for travel and Documents, Accommodation, Pickup\/Drop off in the case of absence of the Admin Transit
\nNo. of positions: 01
\nPlace of work: Addis Ababa
\nPosition holder report to(direct supervisor):Admin transit
\nLength of contract: 12 months with possibility of extension
\nRemuneration and Benefits:<\/p>\n
Starting Base salary\u00a0(N+0) \u2013USD 332, payable in Ethiopian Birr (ETB).
\nMedical cover: as per the organization’s policy<\/p>\n","protected":false},"author":207,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","job_listing_type":[17],"job_listing_category":[224],"job_listing_location":[4],"job_listing_tag":[],"class_list":["post-36495","job_listing","type-job_listing","status-publish","hentry","job_listing_type-full-time","job_listing_category-customer-service-and-care","job_listing_location-addis-ababa"],"metas":{"_job_logo":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/06\/Medicins-Sans-Frontiers-Holland.webp","custom-text-26140818":"Medicins Sans Frontiers - Holland","_job_featured":"","_job_tag":[],"_job_filled":"","_job_urgent":"","_job_type":{"17":"Full Time"},"custom-select-24762152":"Onsite","_job_category":{"224":"Customer Service And Care"},"_job_expiry_date":"","_job_gender":"Both","_job_salary_type":"monthly","custom-number-21785310":"","_job_experience":"Entry","custom-select-25910079":"0 \u2013 1 Year","_job_qualification":"Bachelor Degree","_job_application_deadline_date":"2026-06-18","_job_location":{"4":"Addis Ababa"},"_job_apply_type":"external","_job_apply_url":"https:\/\/ethiojobs.net\/signIn?source=KACRp6X6Xk-receptionist","_job_apply_email":"","_job_phone":"","_job_employer_name":"Beleqet Jobs","_job_employer_url":"https:\/\/beleqet.com\/vacancy\/employer\/meseret\/"},"beleqet_data":{"_job_employer_posted_by":"9629","_job_logo_img":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/06\/Medicins-Sans-Frontiers-Holland.webp","_job_logo":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/06\/Medicins-Sans-Frontiers-Holland.webp","custom-text-26140818":"Medicins Sans Frontiers - Holland","_job_title":"Receptionist","_job_type":"17","custom-select-24762152":"Onsite","_job_category":"224","_job_gender":"Both","_job_salary_type":"monthly","_job_max_salary":"USD 332,","_job_experience":"Entry","custom-select-25910079":"0 \u2013 1 Year","_job_qualification":"Bachelor Degree","_job_application_deadline_date":"2026-06-18","_job_location":"4","_job_description":"About the Job\r\nMain Purpose\/Job Summary:-\r\n\r\nReceive and transfer, according to standard protocols, incoming calls and visitors, to provide them with accurate information or alternative ways to obtain it.\r\n\r\nGeneral Accountabilities:\r\n\r\nReceive and welcome visitors.\r\nOperate the telephone switchboard and deal with all incoming, outgoing and transferring of calls.\r\nProvide general information and refer all non-routine information to supervisor.\r\nUpdate the telephone directory, record changes and distribute updates as necessary.\r\nDistribute and handle all incoming and outgoing correspondence.\r\nKeep the reception premises neat and tidy.\r\nMSF Section\/Context Specific Accountabilities\r\n\r\nReception\r\n\r\nDistribute and handle all incoming and outgoing correspondence, make sure all correspondence is properly recorded; copies are kept and correctly filed and archived according to procedure.\r\nEnsure correct and timely dispatch of mail, parcels to the project locations.\r\nEnsures publication of official memos, in charge of the notice board.\r\nensure the office arrangement is good and clean.\r\nMaintain a call register (incoming and outgoing) informing the individuals about the calls received during his\/her absence.\r\nManage all incoming \/outgoing mail\/packages\/faxes\/Letters, ensuring a proper registration and delivery to internal or external recipients.\r\nMonitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.\r\nManage office stationary supply and place orders on time to avoid running out of stock.\r\nSupervise the printing of copies and binding of documents.\r\nSupervise and help on the copies from copy machine, the fax, the lamination of documents, and Scanning documents and share the scan documents back to the departments.\r\nIntroducing a new arrival international\/National staff to the Staffs and Department heads.\r\nIn charge of preparation of MSF employee ID cards\r\nManage phone calls and welcome visitors at reception.\r\nMake all administrative information available to the staff (posting, meetings, etc.)\r\nSupport the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.\r\nGeneral Support\r\n\r\nKeeps and looks after supply of stationery, i.e. paper, envelopes, pens, markers, cartridges, notebooks, etc., and contact logistics department in time to avoid breaking of stocks.\r\nUses photocopy machines in order to make small amount of photocopies.\r\nKeep copes of different admin and finance forms available for staffs.\r\nResponsible to make sure the office equipment\/machines are properly functioning and inform the log department whenever maintenance is needed.\r\nAssist the different departments in the preparation of workshops or meetings: arrangements of refreshments, stationary, preparation of meeting room\u2026\r\nPrepare Medical referral letters for MSF employees and their dependents to the designated medical facilities.\r\nWrite and\/or check official letters, reports and other documents related to the Mission\r\nArrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.\r\nTake and prepare minutes of meetings.\r\nFollow up of MSF postal box payments and annual payment)\r\nHR and Admin Support\r\n\r\nAssist the different departments in the preparation of documentation for trainings\/Workshop or other information materials: copying, binding, laminating\u2026\r\nLiaises with the translation office and makes sure request for official translation are followed up.\r\nFollow-up the renewal and payment of lease agreements and newspapers subscriptions.\r\nAssist in the recruitment process by collecting CVs of applicants and inviting applicants for testing and interviews.\r\nHelp to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the catering, arranging accommodation, etc.\r\nAssist in other tasks related to the Admin department as per request.\r\nSupport the Liaison Officer in charge of visa and Travel in tasks as:\r\nPreparing and sending Letter of Invitation\r\nCopying Expat documents for Work permit process, Visa application and so on in absence of the liaison Officer\r\nFlight booking and follow-up (commercial and UNHAS) in absence of Admin officer\r\nSupport the Admin transit in preparing payments(flight and hotel)\r\nSupport the Admin Transit in arranging briefings and debriefing of international staff\r\nServe as back up for travel and Documents, Accommodation, Pickup\/Drop off in the case of absence of the Admin Transit\r\nNo. of positions: 01\r\nPlace of work: Addis Ababa\r\nPosition holder report to(direct supervisor):Admin transit\r\nLength of contract: 12 months with possibility of extension\r\nRemuneration and Benefits:\r\n\r\nStarting Base salary\u00a0(N+0) \u2013USD 332, payable in Ethiopian Birr (ETB).\r\nMedical cover: as per the organization's 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