About the Job
\nThe Opportunity<\/p>\n
<\/p>\n
This role assists in planning and allocating vehicles, both owned and rented, in line with program needs and movement plans, while maintaining vehicle logbooks and monitoring usage, fuel consumption, and maintenance schedules. Support the coordination and documentation of rental vehicle contracts, ensuring compliance with insurance, driver requirements, and donor conditions, as well as processing related payments in accordance with agreed terms. Contribute to incident and accident reporting processes by ensuring proper documentation and timely sharing. Utilize the Fleet Management System to track vehicle movements, fuel usage, maintenance schedules, and update fleet asset records, while validating fuel data entries for accuracy and will be responsible for assisting with Logistics, Administration and Fleet operations of the Program Area at Dibate Woreda.<\/p>\n
<\/p>\n
Administrative Support<\/p>\n
Support lease management for office premises, ensuring timely renewals, compliance with lease terms, and coordination with landlords.
\nAssist in maintaining facility standards, including utilities, repairs, safety equipment, and cleanliness.
\nTrack and report facility-related expenses and support budgeting processes.
\nSupport in ensuring compliance with health, safety, and safeguarding standards in all facilities.
\nAssist in accommodation booking for staff and visitors, ensuring timely and cost-effective arrangements.
\nOversee settlement of telecommunication and utility bills, ensuring accuracy and timely payments.
\nFleet Operations and Rented Vehicle Management<\/p>\n
Assist in planning and allocating vehicles (owned and rented) based on program needs and movement plans.
\nMaintain vehicle logbooks and monitor usage, fuel consumption, and maintenance schedules.
\nSupport in coordinating rental vehicle contracts, maintaining proper documentation, insurance, and driver compliance.
\nProcess payments for rental services, aligning with contract terms and donor requirements.
\nSupport incident and accident reporting procedures and confirm documentation is filed and shared appropriately.
\nUtilize the Fleet Management System to track vehicle movements, fuel usage, and maintenance schedules.
\nTrack all fleet assets and update records in the system.
\nMonitor driver compliance with safety, licensing, and operational protocols.
\nEncode and validate fuel data entries for accuracy and completeness.
\nTrack and report vehicle maintenance activities, confirming timely servicing and repairs.
\nSupport in monitoring fleet Key Performance Indicators such as utilization, cost efficiency, and downtime.
\nCollaborate with the Supply Chain Manager to analyze fleet performance and implement corrective actions based on trends.
\nCompliance and Documentation<\/p>\n
Follow procedures outlined in Plan International\u2019s Supply Chain Operations Manual and Fleet Manual during logistics activities.
\nMaintain complete and audit-ready documentation for fleet, warehouse, and asset transactions.
\nSupport donor reporting requirements by providing timely and accurate logistics data.
\nCommunicate Plan\u2019s Non-Staff Code of Conduct and safeguarding policies to suppliers and service providers and monitor adherence during service delivery.
\nSafeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)<\/p>\n
Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International\u2019s Code of Conduct (CoC), ensuring that concerns are reported and managed per the appropriate procedures.
\nEnsures that all staff in the unit\/function\/department are properly inducted on and understand their role in upholding Plan International\u2019s safeguarding and GEI policies;
\nEnsures that Plan International\u2019s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
\nEnsures that Plan Ethiopia contributes to Plan International\u2019s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
\nAbout You
\nThe Individual<\/p>\n
Qualifications\/ skills\/ experience essential:<\/p>\n
Education at Diploma in fields such as Logistics, Supply Chain Management, Business Administration, Management, Office Administrative Services Management, Economics and any other related field
\nMinimum 3 years relevant work experience in areas of vehicles, generator management, and involvement in the supply management of both emergency and development programs, preferably in NGO environment.
\nFamiliarity with fleet operations, warehouse procedures, and asset tracking systems.
\nExperience managing rental vehicle contracts and facility leases is highly desirable.
\nProficiency in Microsoft Office and ERP systems (e.g., SAP, D365).
\nGood communication skills and interpersonal skills.
\nAbility to follow instructions accurately and meet deadlines
\nStrong organizational and record-keeping skills.
\nAttention to detail and ability to follow procedures.
\nCommitment to ethical practices and safeguarding principles
\nData-entry experience and aptitude
\nAbility to analyze and report on bulk information
\nAbility to work independently and manage multiple tasks.
\nLanguages required:<\/p>\n
Fluency in English language is essential
\nKnowledge of local languages is desirable.<\/p>\n","protected":false},"author":207,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","job_listing_type":[17],"job_listing_category":[196],"job_listing_location":[4],"job_listing_tag":[],"class_list":["post-35410","job_listing","type-job_listing","status-publish","hentry","job_listing_type-full-time","job_listing_category-logistic-and-supply-chain","job_listing_location-addis-ababa"],"metas":{"_job_logo":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/05\/Plan-International-Ethiopia.webp","custom-text-26140818":"Plan International Ethiopia","_job_featured":"","_job_tag":[],"_job_filled":"","_job_urgent":"","_job_type":{"17":"Full Time"},"custom-select-24762152":"Onsite","_job_category":{"196":"Logistic And Supply Chain"},"_job_expiry_date":"","_job_gender":"Both","_job_salary_type":"monthly","custom-number-21785310":"","_job_experience":"Junior","custom-select-25910079":"1 \u2013 3 Years","_job_qualification":"Bachelor Degree","_job_application_deadline_date":"2026-05-31","_job_location":{"4":"Addis Ababa"},"_job_apply_type":"with_email","_job_apply_url":"","_job_apply_email":"http:\/\/plan-international.org","_job_phone":"","_job_employer_name":"Beleqet Jobs","_job_employer_url":"https:\/\/beleqet.com\/vacancy\/employer\/meseret\/"},"beleqet_data":{"_job_employer_posted_by":"9629","_job_logo_img":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/05\/Plan-International-Ethiopia.webp","_job_title":"Logistics Assistant - Fleet & Admin","_job_type":"17","custom-select-24762152":"Onsite","_job_category":"196","_job_gender":"Both","_job_salary_type":"monthly","_job_experience":"Junior","custom-select-25910079":"1 \u2013 3 Years","_job_qualification":"Bachelor Degree","_job_application_deadline_date":"2026-05-31","_job_location":"4","_job_description":"About the Job\r\nThe Opportunity\r\n\r\n \r\n\r\nThis role assists in planning and allocating vehicles, both owned and rented, in line with program needs and movement plans, while maintaining vehicle logbooks and monitoring usage, fuel consumption, and maintenance schedules. Support the coordination and documentation of rental vehicle contracts, ensuring compliance with insurance, driver requirements, and donor conditions, as well as processing related payments in accordance with agreed terms. Contribute to incident and accident reporting processes by ensuring proper documentation and timely sharing. Utilize the Fleet Management System to track vehicle movements, fuel usage, maintenance schedules, and update fleet asset records, while validating fuel data entries for accuracy and will be responsible for assisting with Logistics, Administration and Fleet operations of the Program Area at Dibate Woreda.\r\n\r\n \r\n\r\nAdministrative Support\r\n\r\nSupport lease management for office premises, ensuring timely renewals, compliance with lease terms, and coordination with landlords.\r\nAssist in maintaining facility standards, including utilities, repairs, safety equipment, and cleanliness.\r\nTrack and report facility-related expenses and support budgeting processes.\r\nSupport in ensuring compliance with health, safety, and safeguarding standards in all facilities.\r\nAssist in accommodation booking for staff and visitors, ensuring timely and cost-effective arrangements.\r\nOversee settlement of telecommunication and utility bills, ensuring accuracy and timely payments.\r\nFleet Operations and Rented Vehicle Management\r\n\r\nAssist in planning and allocating vehicles (owned and rented) based on program needs and movement plans.\r\nMaintain vehicle logbooks and monitor usage, fuel consumption, and maintenance schedules.\r\nSupport in coordinating rental vehicle contracts, maintaining proper documentation, insurance, and driver compliance.\r\nProcess payments for rental services, aligning with contract terms and donor requirements.\r\nSupport incident and accident reporting procedures and confirm documentation is filed and shared appropriately.\r\nUtilize the Fleet Management System to track vehicle movements, fuel usage, and maintenance schedules.\r\nTrack all fleet assets and update records in the system.\r\nMonitor driver compliance with safety, licensing, and operational protocols.\r\nEncode and validate fuel data entries for accuracy and completeness.\r\nTrack and report vehicle maintenance activities, confirming timely servicing and repairs.\r\nSupport in monitoring fleet Key Performance Indicators such as utilization, cost efficiency, and downtime.\r\nCollaborate with the Supply Chain Manager to analyze fleet performance and implement corrective actions based on trends.\r\nCompliance and Documentation\r\n\r\nFollow procedures outlined in Plan International\u2019s Supply Chain Operations Manual and Fleet Manual during logistics activities.\r\nMaintain complete and audit-ready documentation for fleet, warehouse, and asset transactions.\r\nSupport donor reporting requirements by providing timely and accurate logistics data.\r\nCommunicate Plan\u2019s Non-Staff Code of Conduct and safeguarding policies to suppliers and service providers and monitor adherence during service delivery.\r\nSafeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)\r\n\r\nUnderstands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International\u2019s Code of Conduct (CoC), ensuring that concerns are reported and managed per the appropriate procedures.\r\nEnsures that all staff in the unit\/function\/department are properly inducted on and understand their role in upholding Plan International\u2019s safeguarding and GEI policies;\r\nEnsures that Plan International\u2019s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.\r\nEnsures that Plan Ethiopia contributes to Plan International\u2019s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.\r\nAbout You\r\nThe Individual\r\n\r\nQualifications\/ skills\/ experience essential:\r\n\r\nEducation at Diploma in fields such as Logistics, Supply Chain Management, Business Administration, Management, Office Administrative Services Management, Economics and any other related field\r\nMinimum 3 years relevant work experience in areas of vehicles, generator management, and involvement in the supply management of both emergency and development programs, preferably in NGO environment.\r\nFamiliarity with fleet operations, warehouse procedures, and asset tracking systems.\r\nExperience managing rental vehicle contracts and facility leases is highly desirable.\r\nProficiency in Microsoft Office and ERP systems (e.g., SAP, D365).\r\nGood communication skills and interpersonal skills.\r\nAbility to follow instructions accurately and meet deadlines\r\nStrong organizational and record-keeping skills.\r\nAttention to detail and ability to follow procedures.\r\nCommitment to ethical practices and safeguarding principles\r\nData-entry experience and aptitude\r\nAbility to analyze and report on bulk information\r\nAbility to work independently and manage multiple tasks.\r\nLanguages required:\r\n\r\nFluency in English language is essential\r\nKnowledge of local languages is 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