About the Job
\nWe want individuals who support our mission of eliminating unsafe abortion by 2030 and who work with us to build an enabling environment to increase access to safe services everywhere. We expect all team members to share our vision and commitment to achieving our mission whilst promoting equality and safeguarding the welfare of all clients and colleagues.<\/p>\n
JOB SUMMARY<\/p>\n
Working with and reporting to The\u00a0MCH Center Manager, the Senior Finance & Administration Officer will be responsible for all financial, procurement, property administration, Fixed Asset, and human resources activities and for technically supporting the Centre Receptionist\/Cashiers, Centre Storekeepers and Centre Heads operating under the central area office in all such matters.<\/p>\n
This includes handling all financial and procurement transactions and preparing, verifying, consolidating and subsequently submitting the financial reports to the Commercial Service Finance Manager and Finance Director, ensuring that sufficient petty cash is available at service outlets to cover routine activities, advising the center Managers in implementing HR and Financial Policies and Procedures, recording and posting of financial data; maintaining and controlling stock movements at the centers operating, vehicles, buildings and all other fixed assets management and keeping up-to-date pertinent records of books of accounts.<\/p>\n
DUTIES\/TASKS
\nFinancial Activities:<\/p>\n
Properly codes and records MCH Centre expenditure, income, and any other related transactions in the books of accounts
\nReceives payment requests, checks supporting documents and coding for completeness and proper authorization; and writes cheques and corresponding payment vouchers.
\nHandles and properly keeps cheque books in safe custody.
\nEffects payment of cheques against receipts\/invoices and proper signature of the recipient
\nEnsures valid cash receipts\/invoices are delivered to finance for all cheques issued to Payees.
\nFollows-up and ensure working & travel advances at MCH Centre are liquidated timely.
\nRecords stock receipts, transfers, and consumptions of MCH Centres activities in ICM and send monthly reconciliation reports to the Senior Finance Officer – Stock and Asset & Commercial Service Finance Manager.
\nPerform clearance of long outstanding advances and stock variances on SUN system.
\nHandles and properly keeps chequebooks in safe custody.
\nEnsures that monthly stock count is carried out by the stores, obtain the count result, check count against ICM Software stock record balances and MSIE\u2019s Reconciliation Report and take or present to the management for timely appropriate action on variances.
\nRecords and report all transactions incurred to be uploaded to SUN and send summary of Bi-weekly transactions with supporting documents to the Commercial Service Finance Manager within the set deadline.
\nReview monthly income against deposits to banks and identify collections other than service income.
\nPrepares monthly bank reconciliation for the MCH-Centre bank accounts on SUN system.
\nPerform clearance of long outstanding advances and stock variances on SUN system.
\nPrepare payroll for temporary and contract employees and other regular payments with due consideration to deductions (taxes, advance, loan….)
\nCheck all clinic receipt, invoices, and petty cash payments.
\nKeep up to date and orderly controlling records of receipts and issuance of goods.
\nParticipate in the annual physical count of stock and fixed assets.
\nEnsure maintenance of memorandum records for all capital goods (long-term assets) with a value below the organizations capitalization policy with proper and easy identification.
\nSequentially arranges, files and labels financial records in a professional and easily retrievable manner.
\nAssist the Commercial Service Finance Manager and Finance Director in the preparation and revision of budget estimates and targets, processing, and following-up timely transfer of budget requests from MCH Centres.
\nProvide technical assistance to Centre Receptionist\/Cashiers, Storekeepers and Centre Heads and MCH Centre Manager in the areas of cash, stock and asset management and human resources.
\nAdvise centre Manager on financial policies and procedures as well as procurement rules and regulations.
\nEnsure that all financial and procurement transactions at the Centres are conducted per MSIE\u2019s financial policies and procedures and procurement regulations as well as following donor compliance requirements.
\nUndertakes any other related duties that may be assigned by immediate supervisor.
\nHuman Resources activities:<\/p>\n
Ensure the proper implementation of MSIE\u2019s Human Resources Policy Manual and the Labour Code of Ethiopia in field office.
\nPrepare Human Resources Planning to ensure sustainable supply of the right personnel.
\nEnsure the timely renewal\/termination of staff contracts as per MSIE HR Policy; Liaise with all service outlets of Area Office to ensure proper follow up on HR issues and prepare list of professional pool for duty and weekend activities to fill gaps.
\nPrepare annual leave plan and ensure that all team members have submitted their leave plan each year and follow up the implementation of the plan accordingly.
\nUpdate and maintain all records of team members’ leave, in their personal files and ensure that leave is taken as per the plan of the organization.
\nAssist the Human Resources unit and the Area Office in handling disciplinary issues of center staff.
\nAssist in Conducting training needs assessment.
\nAssist in administering team members\u2019 entitlements, allowances, benefits, and incentives.
\nPrepare periodic reports on Human Resources-related activities.
\nEnsure service outlet staff KPI settings and performance appraisal is conducted according to the guideline and performance Management cycle of MSIE.
\nProcurement and Property Administration:<\/p>\n
Manage procurement activities at the service outlets level.
\nPrepare and review specifications and other necessary documents related to local purchasing of materials, supplies, and equipment based on MSIE regulations and procedures with the highest possible expected quality.
\nRaise purchase requisitions and orders for purchases at the MCH Centre level.
\nLeads the MCH Centre procurement committee.
\nEnsure that purchases are made in the best interest of MSIE considering best value for money.
\nMaintain record on purchase price information on both open market and contract purchases and revises these as conditions change; opens contracts for re-bidding when needed.
\nEstablish and administer contracts and purchase orders to ensure compliance with bid specifications and requirements such as quality of materials and services, payment scheduling, vendor performance.
\nEstablish efficient and cost-effective procurement system for the MCH Centre based on – procurement regulations and procedures.
\nPrepares Procurement Plan for the MCH centres operating under the Centres.
\nFiles all procurement documents in an orderly manner for control and reference purposes.
\nPrepares weekly procurement status report and submits to the supervisor.
\nRegularly update the supervisor on matters related to procurement.
\nEnsure that government taxes and fees relating to ownership of MSIE building facilities are timely paid and the title deeds are timely renewed.
\nRegularly make visits to MSIE\u2019s building facilities under the Field Office to assess their status\/condition and make recommendation for any renovation, maintenance or modification that may be needed.
\nEnsure that proper safety and security mechanisms are in place at all MSIE MCH Centres locations under the Centres.
\nMaintain fixed asset register and keep a custodian sheet signed by users for property under their custody.
\nRecord newly received fixed assets and updates the record regularly.
\nFacilitate the stock replenishment process in consultation with storekeepers and Centre Managers.
\nAssist in the proposal and disposal process of damaged, obsolete, expired materials.
\nCheck completeness and accuracy of vehicle logbooks and put signature every day.
\nCheck the timely fuelling, maintenance, and servicing of vehicles.
\nMake sure daily and monthly vehicle related checklists and reports are used and submitted on time.
\nPerform other related duties as requested by immediate supervisor.
\nCompliance Assessment and System Strengthening,\u00a0with a scheduled or unscheduled visit to MCH Centers, review, assess and report on.<\/p>\n
Clients\/visitors are efficiently handled, and their information is captured in E-HR on a real-time basis.
\nReview all clinic incomes are collected with MSIE’s legal receipts, reconciled on daily cash collection, and deposited daily without any delays.
\nConduct scheduled or surprise cash count on cash collected as income & held ad petty cash and ensure cash balance agrees with daily cash collection summary and reports kept on payments respectively,
\nReview and ensure monthly summary report of daily cash collection and deposit is supported with signed off daily cash reconciliation, monthly cash collection summary report and bank statement,
\nReview petty cash and bank records for accuracy and compliance with MSIE policies.
\nEnsure staff debtors for MCH Centre are reviewed monthly and liquidations are processed and reported timely and accurately.
\nAbout You
\nQualification Requirement:Education
\nMA\/BA in Accounting<\/p>\n
Experience
\nTwo\/Four years as Finance Officer<\/p>\n
Skills, Attitudes and Attributes
\nCompetence scale at the Proficiency level.
\nCapacity to guide and show better ways.
\nPersistence and capacity to investigate details.
\nKnowledge of donor policies and standards.
\nAbility to use Vision XL, SUN Accounting and Peachtree Software.
\nPro-choice<\/p>\n","protected":false},"author":207,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","job_listing_type":[17],"job_listing_category":[188],"job_listing_location":[4],"job_listing_tag":[],"class_list":["post-35315","job_listing","type-job_listing","status-publish","hentry","job_listing_type-full-time","job_listing_category-accounting-and-finance","job_listing_location-addis-ababa"],"metas":{"_job_logo":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/05\/Marie-Stopes-International-Ethiopia.webp","custom-text-26140818":"Marie Stopes International Ethiopia","_job_featured":"","_job_tag":[],"_job_filled":"","_job_urgent":"","_job_type":{"17":"Full Time"},"custom-select-24762152":"Onsite","_job_category":{"188":"Accounting And Finance"},"_job_expiry_date":"","_job_gender":"Both","_job_salary_type":"monthly","custom-number-21785310":"2","_job_experience":"Intermediate","custom-select-25910079":"3 \u2013 5 Years","_job_qualification":"Bachelor Degree","_job_application_deadline_date":"2026-05-31","_job_location":{"4":"Addis Ababa"},"_job_apply_type":"with_email","_job_apply_url":"","_job_apply_email":"Humanresource@mariestopes.org.et","_job_phone":"","_job_employer_name":"Beleqet Jobs","_job_employer_url":"https:\/\/beleqet.com\/vacancy\/employer\/meseret\/"},"_links":{"self":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing\/35315","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing"}],"about":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/users\/207"}],"replies":[{"embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/comments?post=35315"}],"wp:attachment":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/media?parent=35315"}],"wp:term":[{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_type?post=35315"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_category?post=35315"},{"taxonomy":"job_listing_location","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_location?post=35315"},{"taxonomy":"job_listing_tag","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_tag?post=35315"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}