About the Job
\nOffice Manager<\/p>\n
Project office-Unit of Office Management of the African Union Portfolio<\/p>\n
Duration-12\/31\/2026<\/p>\n
Duty station-Addis Ababa<\/p>\n
The Deutsche Gesellschaft f\u00fcr Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development dedicated to shaping a future worth living around the world. As a public-benefit federal enterprise, GIZ supports the German Government \u2013 in particular the Federal Ministry for Economic Cooperation and Development (BMZ) \u2013 and many public and private sector clients in achieving their objectives in international cooperation in around 120 countries.<\/p>\n
Since 2004, GIZ has been a reliable and trusted partner of the African Union (AU) to enhance inclusive growth and sustainable development on the African continent in line with the AU\u2019s Agenda 2063: The Africa We Want. With around 250 staff, GIZ African Union cooperates with the AU Commission, as well as the AU\u2019s specialised institutions and agencies, such as the Development Agency AUDA-NEPAD, at continental, regional and national level in more than 40 member states. Key areas of engagement include Peacebuilding and Conflict Prevention, Governance, Sustainable Economic Growth, Health and Social Development, as well as Just Transition.<\/p>\n
The GIZ AU Just Transition Sector encompasses projects working on energy, infrastructure, resilience, water, land governance and agriculture. As such, it supports the AU\u2019s goal for environmentally sustainable and climate-resilient economies and communities.<\/p>\n
While the Office Management role supports the entire sector, this role will specifically support the Africa-EU Energy Partnership (AEEP) project as well as other tasks assigned by the Sector Coordination<\/p>\n
Administrative procedure for projects within the sector:<\/p>\n
Ensure that administrative procedures are aligned with GIZ\u2019s policies and contribute to the office\u2019s overall for travel, events and quality management.
\nTravel and logistics coordination for the projects within the sector
\nSchedule and coordinate meetings, appointments, and internal and external events, including conference room bookings and catering arrangements.
\nProvide general administrative support to staff members, such as document preparation.
\nDrafts minutes, letters and general correspondences and memos in English language.
\nArrange appointments with persons from outside the project and schedules visitors to the project\u2019s staff.
\nOffice Management for projects within the sector:<\/p>\n
Together with other Office Managers, serve as the administrative organisation team of the AU Sector coordination by providing secretarial support to management and ensuring the smooth daily functioning of the projects within the sector. This also entails standing-in for colleagues who are on vacation.
\nContribute to the development and implementation of office policies and procedures.
\nMeeting room management (booking system, follow up with the Unit Internal Operation) for the respective sector
\nBooking system for drivers and transport in Addis, etc. for the respective sector.
\nInventory support and ordering office supplies in cooperation with Unit Procurement AU ET and Unit Internal Operation.
\nSupport procurement processes and ensure that office inventory, office supplies and resources are always well-managed and operational.
\nMaintain accurate and up-to-date office records and files, both electronic and physical to ensure audit-proof document filing within the sector.
\nAssist with the onboarding of new employees by providing necessary information and resources.
\nPartner Relations:<\/p>\n
Build and maintain positive relationships with clients, vendors, and other external stakeholders.
\nRespond to inquiries and requests from staff and visitors in a timely and professional manner.
\nAbout You
\nQualifications<\/p>\n
A minimum of Bachelor\u2019s degree in business administration or related fields relevant to the post
\nProfessional experience<\/p>\n
A minimum of 3 years of relevant working experience in administrative project support and management of project offices
\nPrevious experience in working with the GIZ AU Office considered an asset
\nOther knowledge, additional competencies<\/p>\n
Knowledge of administration and office management; experience with travel management and event organization, experiences in international organizations is an asset
\nExperience and knowledge in application Microsoft Office software as well as relevant S4 applications
\nBusiness Fluency in Amharic and English language skills, written and oral, further languages skills relevant for the African Union context are considered an asset
\nInterest and affinity in innovation management and change processes in large organisations
\nHigh degree of efficiency, team-working, integrity and accountability<\/p>\n","protected":false},"author":207,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","job_listing_type":[17],"job_listing_category":[210],"job_listing_location":[4],"job_listing_tag":[],"class_list":["post-35188","job_listing","type-job_listing","status-publish","hentry","job_listing_type-full-time","job_listing_category-project-management-and-administration","job_listing_location-addis-ababa"],"metas":{"_job_logo":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/05\/Deutsche-Gesellschaft-fur-Internationale-Zusammenarbeit-GIZ-GmbH-scaled.webp","custom-text-26140818":"Deutsche Gesellschaft f\u00fcr Internationale Zusammenarbeit (GIZ) GmbH","_job_featured":"","_job_tag":[],"_job_filled":"","_job_urgent":"","_job_type":{"17":"Full Time"},"custom-select-24762152":"Onsite","_job_category":{"210":"Project Management And Administration"},"_job_expiry_date":"","_job_gender":"Both","_job_salary_type":"monthly","custom-number-21785310":"","_job_experience":"Intermediate","custom-select-25910079":"3 \u2013 5 Years","_job_qualification":"Bachelor Degree","_job_application_deadline_date":"2026-05-26","_job_location":{"4":"Addis Ababa"},"_job_apply_type":"with_email","_job_apply_url":"","_job_apply_email":"recruitment-ethiopia@giz.de","_job_phone":"","_job_employer_name":"Beleqet Jobs","_job_employer_url":"https:\/\/beleqet.com\/vacancy\/employer\/meseret\/"},"beleqet_data":{"_job_employer_posted_by":"9629","_job_logo_img":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/05\/Deutsche-Gesellschaft-fur-Internationale-Zusammenarbeit-GIZ-GmbH-scaled.webp","_job_logo":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/05\/Deutsche-Gesellschaft-fur-Internationale-Zusammenarbeit-GIZ-GmbH-scaled.webp","custom-text-26140818":"Deutsche Gesellschaft f\u00fcr Internationale Zusammenarbeit (GIZ) GmbH","_job_title":"Office Management","_job_type":"17","custom-select-24762152":"Onsite","_job_category":"210","_job_gender":"Both","_job_salary_type":"monthly","_job_experience":"Intermediate","custom-select-25910079":"3 \u2013 5 Years","_job_qualification":"Bachelor Degree","_job_application_deadline_date":"2026-05-26","_job_location":"4","_job_description":"About the Job\r\nOffice Manager\r\n\r\nProject office-Unit of Office Management of the African Union Portfolio\r\n\r\nDuration-12\/31\/2026\r\n\r\nDuty station-Addis Ababa\r\n\r\nThe Deutsche Gesellschaft f\u00fcr Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development dedicated to shaping a future worth living around the world. As a public-benefit federal enterprise, GIZ supports the German Government \u2013 in particular the Federal Ministry for Economic Cooperation and Development (BMZ) \u2013 and many public and private sector clients in achieving their objectives in international cooperation in around 120 countries.\r\n\r\nSince 2004, GIZ has been a reliable and trusted partner of the African Union (AU) to enhance inclusive growth and sustainable development on the African continent in line with the AU\u2019s Agenda 2063: The Africa We Want. With around 250 staff, GIZ African Union cooperates with the AU Commission, as well as the AU\u2019s specialised institutions and agencies, such as the Development Agency AUDA-NEPAD, at continental, regional and national level in more than 40 member states. Key areas of engagement include Peacebuilding and Conflict Prevention, Governance, Sustainable Economic Growth, Health and Social Development, as well as Just Transition.\r\n\r\nThe GIZ AU Just Transition Sector encompasses projects working on energy, infrastructure, resilience, water, land governance and agriculture. As such, it supports the AU\u2019s goal for environmentally sustainable and climate-resilient economies and communities.\r\n\r\nWhile the Office Management role supports the entire sector, this role will specifically support the Africa-EU Energy Partnership (AEEP) project as well as other tasks assigned by the Sector Coordination\r\n\r\nAdministrative procedure for projects within the sector:\r\n\r\nEnsure that administrative procedures are aligned with GIZ\u2019s policies and contribute to the office\u2019s overall for travel, events and quality management.\r\nTravel and logistics coordination for the projects within the sector\r\nSchedule and coordinate meetings, appointments, and internal and external events, including conference room bookings and catering arrangements.\r\nProvide general administrative support to staff members, such as document preparation.\r\nDrafts minutes, letters and general correspondences and memos in English language.\r\nArrange appointments with persons from outside the project and schedules visitors to the project\u2019s staff.\r\nOffice Management for projects within the sector:\r\n\r\nTogether with other Office Managers, serve as the administrative organisation team of the AU Sector coordination by providing secretarial support to management and ensuring the smooth daily functioning of the projects within the sector. This also entails standing-in for colleagues who are on vacation.\r\nContribute to the development and implementation of office policies and procedures.\r\nMeeting room management (booking system, follow up with the Unit Internal Operation) for the respective sector\r\nBooking system for drivers and transport in Addis, etc. for the respective sector.\r\nInventory support and ordering office supplies in cooperation with Unit Procurement AU ET and Unit Internal Operation.\r\nSupport procurement processes and ensure that office inventory, office supplies and resources are always well-managed and operational.\r\nMaintain accurate and up-to-date office records and files, both electronic and physical to ensure audit-proof document filing within the sector.\r\nAssist with the onboarding of new employees by providing necessary information and resources.\r\nPartner Relations:\r\n\r\nBuild and maintain positive relationships with clients, vendors, and other external stakeholders.\r\nRespond to inquiries and requests from staff and visitors in a timely and professional manner.\r\nAbout You\r\nQualifications\r\n\r\nA minimum of Bachelor\u2019s degree in business administration or related fields relevant to the post\r\nProfessional experience\r\n\r\nA minimum of 3 years of relevant working experience in administrative project support and management of project offices\r\nPrevious experience in working with the GIZ AU Office considered an asset\r\nOther knowledge, additional competencies\r\n\r\nKnowledge of administration and office management; experience with travel management and event organization, experiences in international organizations is an asset\r\nExperience and knowledge in application Microsoft Office software as well as relevant S4 applications\r\nBusiness Fluency in Amharic and English language skills, written and oral, further languages skills relevant for the African Union context are considered an asset\r\nInterest and affinity in innovation management and change processes in large organisations\r\nHigh degree of efficiency, team-working, integrity and accountability","_job_apply_type":"with_email","_job_apply_email":"recruitment-ethiopia@giz.de","_job_post_type":"job_listing","_job_featured_image":null,"_job_expiry_date":"","_viewed_count":"76","_views_by_date":{"2026-05-23":8,"2026-05-24":1,"2026-05-25":2,"2026-05-26":2,"2026-05-27":3,"2026-05-28":2,"2026-05-29":2,"2026-05-30":1,"2026-06-04":4,"2026-06-05":1,"2026-06-08":1,"2026-06-11":1,"2026-06-12":2,"2026-06-13":1,"2026-06-16":2,"2026-06-17":1,"2026-06-19":3,"2026-06-21":1,"2026-06-22":1,"2026-06-24":2,"2026-06-26":1,"2026-06-27":1,"2026-06-30":2,"2026-07-01":1,"2026-07-02":1,"2026-07-04":1,"2026-07-06":1,"2026-07-07":1,"2026-07-09":1,"2026-07-10":2,"2026-07-11":2,"2026-07-15":2,"2026-07-18":1,"2026-07-24":2,"2026-07-26":1,"2026-07-27":1,"2026-07-28":1,"2026-07-29":1,"2026-07-31":1,"2026-08-01":1,"2026-08-03":1,"2026-08-05":1,"2026-08-06":2,"2026-08-07":1,"2026-08-08":1,"2026-08-12":1,"2026-08-14":1,"2026-08-17":1,"2026-08-20":1},"_recently_viewed":"2026-08-20","_job_views_count":"75"},"_links":{"self":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing\/35188","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing"}],"about":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/users\/207"}],"replies":[{"embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/comments?post=35188"}],"wp:attachment":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/media?parent=35188"}],"wp:term":[{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_type?post=35188"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_category?post=35188"},{"taxonomy":"job_listing_location","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_location?post=35188"},{"taxonomy":"job_listing_tag","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_tag?post=35188"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}