Duties and Responsibilities:<\/p>\n
Program Operations:<\/p>\n
Assist the program team in operations and procurement, including venue selection, logistical arrangements for meetings and events, and ensuring all necessary arrangements are in place;
\nAssist in coordinating participant invitations, managing attendance lists, and preparing meeting materials to ensure smooth execution;
\nFacilitate communication with stakeholders, the printing of materials, and coordinate travel and logistics (hotel booking, transport, and reimbursements) for in-person meetings, trainings, workshops.
\nAdministrative Support:<\/p>\n
Provide administrative support to the program team, including processing correspondence and filing procurement requisitions as per organizational protocols;
\nAssist with coordinating procurement and the distribution of field supplies, equipment, and training materials;
\nDraft correspondence independently or based on instructions and redirect as appropriate, bringing urgent matters to the attention of the supervisor.
\nFinancial Coordination:<\/p>\n
Coordinate the processing of invoices for program team members and vendors, working closely with the finance and operations teams;
\nTrack invoice submissions, liaise with finance and accounting, and address any questions or issues related to payments;
\nCompile support documentation for financial payments and process purchase orders;
\nProvide administrative support to project team members for timely reimbursements and payments.
\nStakeholder Coordination:<\/p>\n
Manage travel arrangements for the team, including handling cancellations or changes in travel plans;
\nAssist in follow-up with vendors, government agencies, and field teams to ensure smooth operations.
\nDocumentation:<\/p>\n
Maintain detailed program records and documentation, ensuring all records are accurate and up to date;
\nSupport the team by suggesting some administrative improvements in line with program norms;
\nConduct data entry as and when needed to support the program activities, reporting, monitoring, and evaluation;
\nAssist with additional tasks as assigned by the supervisor to support overall program effectiveness.
\nAbout You
\nQualifications:<\/p>\n
Education:<\/p>\n
Bachelor\u2019s degree in a related field required.
\nExperience:<\/p>\n
Minimum three years of work experience; working in public health, public policy, international development, and\/or non-profit.
\nExperience in invoice tracking, processing, and managing, including invoice processing, tracking payments, and managing purchase orders.
\nAbility to assist with budget planning and procurement coordination for program activities.
\nPreferred<\/p>\n
At least 1 year of work experience with the government.
\nExperience working collaboratively and remotely with internal and external team members to provide administrative support on time.
\nExperience using platforms such as DocuSign, CLM, NetSuite, Monday, Airtable, and Slack is a plus.
\nAbility to draft official correspondence independently is a plus.
\nSkills & Abilities<\/p>\n
Strong organizational and time management skills to manage program activities, logistics, and documentation.
\nExcellent written and verbal communication skills to interact professionally with government officials, program partners, and vendors. Professional oral and written proficiency in the native language. Competence in English is preferred. Ability to draft official correspondence independently is a plus.
\nExceptional attention to detail to ensure accuracy in documentation, financial processing, and logistical arrangements.
\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative tools.
\nWorking Conditions and Physical Requirements:<\/p>\n
This is a full-time position that will be based remotely within Dodoma, Tanzania. This vacancy is open to Tanzanian nationals and candidates holding a valid work or residence permit for Tanzania.
\nThe successful candidate will be employed through Vital\u2019s Employer of Record (EOR).
\nThe salary range for this position is TZS 61,400,000 to TZS 71,400,000.
\nThe role requires a willingness to travel within Tanzania for in-person meetings and field visits, as needed, as well as occasional international travel.<\/p>\n","protected":false},"author":207,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","job_listing_type":[17],"job_listing_category":[210],"job_listing_location":[182],"job_listing_tag":[],"class_list":["post-32289","job_listing","type-job_listing","status-publish","hentry","job_listing_type-full-time","job_listing_category-project-management-and-administration","job_listing_location-other"],"metas":{"_job_logo":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/04\/Vital-Strategies.webp","custom-text-26140818":"Vital Strategies","_job_featured":"","_job_tag":[],"_job_filled":"","_job_urgent":"","_job_type":{"17":"Full Time"},"custom-select-24762152":"Remote","_job_category":{"210":"Project Management And Administration"},"_job_expiry_date":"","_job_gender":"Both","_job_salary_type":"monthly","custom-number-21785310":"1","_job_experience":"Intermediate","custom-select-25910079":"3 \u2013 5 Years","_job_qualification":"Bachelor Degree","_job_application_deadline_date":"2026-05-25","_job_location":{"182":"Other"},"_job_apply_type":"with_email","_job_apply_url":"","_job_apply_email":"ruth.teka@ethiojobs.net","_job_phone":"","_job_employer_name":"Beleqet Jobs","_job_employer_url":"https:\/\/beleqet.com\/vacancy\/employer\/meseret\/"},"beleqet_data":{"_job_employer_posted_by":"9629","_job_logo_img":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/04\/Vital-Strategies.webp","_job_logo":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/04\/Vital-Strategies.webp","custom-text-26140818":"Vital Strategies","_job_title":"Program Associate, Tanzania","_job_type":"17","custom-select-24762152":"Remote","_job_category":"210","_job_gender":"Both","_job_salary_type":"monthly","_job_max_salary":"TZS 61,400,000 to TZS 71,400,000","custom-number-21785310":"1","_job_experience":"Intermediate","custom-select-25910079":"3 \u2013 5 Years","_job_qualification":"Bachelor Degree","_job_application_deadline_date":"2026-05-25","_job_location":"182","_job_description":"Duties and Responsibilities:\r\n\r\nProgram Operations:\r\n\r\nAssist the program team in operations and procurement, including venue selection, logistical arrangements for meetings and events, and ensuring all necessary arrangements are in place;\r\nAssist in coordinating participant invitations, managing attendance lists, and preparing meeting materials to ensure smooth execution;\r\nFacilitate communication with stakeholders, the printing of materials, and coordinate travel and logistics (hotel booking, transport, and reimbursements) for in-person meetings, trainings, workshops.\r\nAdministrative Support:\r\n\r\nProvide administrative support to the program team, including processing correspondence and filing procurement requisitions as per organizational protocols;\r\nAssist with coordinating procurement and the distribution of field supplies, equipment, and training materials;\r\nDraft correspondence independently or based on instructions and redirect as appropriate, bringing urgent matters to the attention of the supervisor.\r\nFinancial Coordination:\r\n\r\nCoordinate the processing of invoices for program team members and vendors, working closely with the finance and operations teams;\r\nTrack invoice submissions, liaise with finance and accounting, and address any questions or issues related to payments;\r\nCompile support documentation for financial payments and process purchase orders;\r\nProvide administrative support to project team members for timely reimbursements and payments.\r\nStakeholder Coordination:\r\n\r\nManage travel arrangements for the team, including handling cancellations or changes in travel plans;\r\nAssist in follow-up with vendors, government agencies, and field teams to ensure smooth operations.\r\nDocumentation:\r\n\r\nMaintain detailed program records and documentation, ensuring all records are accurate and up to date;\r\nSupport the team by suggesting some administrative improvements in line with program norms;\r\nConduct data entry as and when needed to support the program activities, reporting, monitoring, and evaluation;\r\nAssist with additional tasks as assigned by the supervisor to support overall program effectiveness.\r\nAbout You\r\nQualifications:\r\n\r\nEducation:\r\n\r\nBachelor\u2019s degree in a related field required.\r\nExperience:\r\n\r\nMinimum three years of work experience; working in public health, public policy, international development, and\/or non-profit.\r\nExperience in invoice tracking, processing, and managing, including invoice processing, tracking payments, and managing purchase orders.\r\nAbility to assist with budget planning and procurement coordination for program activities.\r\nPreferred\r\n\r\nAt least 1 year of work experience with the government.\r\nExperience working collaboratively and remotely with internal and external team members to provide administrative support on time.\r\nExperience using platforms such as DocuSign, CLM, NetSuite, Monday, Airtable, and Slack is a plus.\r\nAbility to draft official correspondence independently is a plus.\r\nSkills & Abilities\r\n\r\nStrong organizational and time management skills to manage program activities, logistics, and documentation.\r\nExcellent written and verbal communication skills to interact professionally with government officials, program partners, and vendors. Professional oral and written proficiency in the native language. Competence in English is preferred. Ability to draft official correspondence independently is a plus.\r\nExceptional attention to detail to ensure accuracy in documentation, financial processing, and logistical arrangements.\r\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative tools.\r\nWorking Conditions and Physical Requirements:\r\n\r\nThis is a full-time position that will be based remotely within Dodoma, Tanzania. 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