Key performance area<\/p>\n
Acts as a primary liaison to communicate with various stakeholders on issues and problems to ensure a safe and effective office (i.e., mechanical systems, security, etc.); serves as the primary point of contact for staff concerns related to the department.
\nEnsures appropriate documentation is shared and filed with the department director on all correspondence made with all stakeholders.
\nHandles routine administrative matters of the humanitarian supply chain director’s Office;
\nCommunicates work instructions, feedback, and directives given by the director to divisions of the department, individuals, and follows up their status
\nProvides administrative support in facilitating the department activities and the staff.
\nAssist the department\u2019s overall activities to ensure the function is sufficiently covered at all times.
\nMakes appointments with internal and external customers on behalf of the department and reminds him\/her when they are due
\nTranscribes audiovisual materials; types manuscripts and documents as needed proofreads same for accuracy; drafts routine letters and correspondences; scans documents and other materials and compiles reports as instructed by the department director;
\nSummarizes reports directed to the department director and presents the same on time as instructed
\nOrganize day-to-day office operations and procedures, including transportation, warehousing, purchasing and maintaining office supplies, and mailing and documentation.
\nAssist in organizing, arranging, and scheduling regular and extraordinary meetings and discussions to be held with the department director and different stakeholders; takes minutes of meetings and gets the same duly signed by participants
\nAssist in coordinating workspaces and work with the department work units to plan and execute activities of the department to enhance smooth communication and productivity.
\nOversees the coordination of the department\u2019s work units to ensure the integration of activities for better performance and creating a good team spirit
\nEnsures that the Office of the department and work units within the department is properly furnished, arranged, and kept clean
\nClosely follow up the work progress of the procurement, warehouse, and transport divisions weekly\/monthly plan performance and report to the director
\nSummarizes reports directed to the department director and presents same on time as instructed
\nClassifies and codifies all incoming documents going documents\/letters\/ electronic mails and properly file the same
\nManage incoming and outgoing documents, prepare reports; track office-related spending.
\nPerforms other related duties and responsibilities of the office as assigned by the humanitarian supply chain director.About You
\nQualification Requirements:<\/p>\n
First degree\/Diploma in Management, Management Information Systems, Office Management, and Secretarial Science
\n4\/6 years of experience in office management and administrative support.<\/p>\n","protected":false},"author":207,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","job_listing_type":[17],"job_listing_category":[200],"job_listing_location":[4],"job_listing_tag":[],"class_list":["post-31369","job_listing","type-job_listing","status-publish","hentry","job_listing_type-full-time","job_listing_category-secretarial-and-office-management","job_listing_location-addis-ababa"],"metas":{"_job_logo":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/04\/Ethiopian-Red-Cross-Society.webp","custom-text-26140818":"Ethiopian Red Cross Society","_job_featured":"","_job_tag":[],"_job_filled":"","_job_urgent":"","_job_type":{"17":"Full Time"},"custom-select-24762152":"Onsite","_job_category":{"200":"Secretarial And Office Management"},"_job_expiry_date":"","_job_gender":"Both","_job_salary_type":"monthly","custom-number-21785310":"","_job_experience":"Intermediate","custom-select-25910079":"3 \u2013 5 Years","_job_qualification":"Bachelor Degree","_job_application_deadline_date":"2026-04-23","_job_location":{"4":"Addis Ababa"},"_job_apply_type":"external","_job_apply_url":"https:\/\/ee.ifrc.org\/x\/fqTf4qqW","_job_apply_email":"","_job_phone":"","_job_employer_name":"Beleqet Jobs","_job_employer_url":"https:\/\/beleqet.com\/vacancy\/employer\/meseret\/"},"_links":{"self":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing\/31369","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing"}],"about":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/users\/207"}],"replies":[{"embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/comments?post=31369"}],"wp:attachment":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/media?parent=31369"}],"wp:term":[{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_type?post=31369"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_category?post=31369"},{"taxonomy":"job_listing_location","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_location?post=31369"},{"taxonomy":"job_listing_tag","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_tag?post=31369"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}