Position title
\nHead of Finance and Administration
\nOrganization
\nEthiopian Boxing Federation
\nDepartment
\nFinance and Administration
\nReports to
\nSecretary General and\/or President, with routine reporting to the Executive Committee or Finance\/Audit Committee
\nDirect reports
\nAccountant, cashier, admin or procurement support staff as assigned
\nRole level
\nSenior management
\nPrimary purpose
\nTo build and run a disciplined, transparent, audit-ready finance function for the federation
\nNature of role
\nFull-time leadership role covering budgeting, accounting, controls, cash management, event finance, payroll, compliance, reporting, and systems improvement
\nThe finance function in a sports federation is not limited to bookkeeping. It must manage tournament budgets, travel advances, per diems, hotels, procurement, sponsor restrictions, payroll, compliance, bank controls, and board reporting. A weak hire may keep records, but a strong hire builds discipline, protects funds, and gives leadership decision-ready numbers.<\/p>\n
Scope of authority<\/p>\n
May review, challenge, and return incomplete or unsupported requests before payment.
\nMay recommend process changes and control enhancements to management and the board.
\nMay withhold finance clearance where policy, budget, documentation, or control requirements are not met.
\nShould have visibility over all bank accounts, commitments, and outstanding advances.
\nShould not be bypassed in major financial commitments, event spending, or externally funded activity.
\nDetailed Duties and Responsibilities<\/p>\n
1. Financial leadership and planning<\/p>\n
Lead development of the annual federation budget and any revised budgets during the year.
\nTranslate federation strategy, calendar, tournaments, camps, and development plans into costed financial plans.
\nBuild separate budget lines and cost centers for administration, events, teams, development programs, sponsorship activity, grants, and capital needs.
\nAdvise management before commitments are made so finance becomes part of decision-making, not a cleanup function after spending has happened.
\nProduce rolling cash forecasts showing expected inflows, committed outflows, and pressure points.
\n2. Accounting and financial records<\/p>\n
Maintain complete, accurate, and timely accounting records for all federation transactions.
\nEnsure every receipt, payment, advance, reimbursement, payroll item, accrual, asset acquisition, and liability is recorded properly and supported by documentation.
\nSet up a chart of accounts and coding structure that can separate costs by event, department, donor, sponsor, or project.
\nClose monthly books on time and maintain an audit trail strong enough for external review.
\nRetain physical and digital files in an organized manner so documents can be retrieved immediately.
\n3. Internal controls and financial discipline<\/p>\n
Design and enforce approval workflows for requests, quotations, purchase orders, payment vouchers, travel advances, reimbursements, bank transfers, and cash withdrawals.
\nMaintain a clear schedule of authority limits so staff know who can approve what amount and under what circumstances.
\nEnsure no unsupported, verbal, duplicate, or unauthorized payment is processed.
\nImplement surprise petty cash checks, monthly bank reconciliations, and review controls over advances and liquidations.
\nEscalate suspected misuse, fraud indicators, irregular transactions, or control breaches immediately.
\n4. Banking, cash flow, and treasury<\/p>\n
Manage all federation bank accounts, banking mandates, signatory records, and online banking controls.
\nMonitor cash balances daily or weekly depending on operational intensity and alert management to shortages before they become emergencies.
\nPrepare bank reconciliations monthly for every account without exception.
\nControl cash withdrawals, transfers, cheque use, and cash storage so funds are protected at all times.
\nPlan cash requirements for travel-heavy periods, competitions, camps, and major procurement commitments.
\n5. Payments, procurement, and vendor controls<\/p>\n
Review payment vouchers to confirm there is an approved request, budget availability, supporting invoice, evidence of receipt, and correct calculations.
\nCoordinate with procurement or requesting departments to ensure competitive sourcing and proper documentation.
\nMaintain supplier records, monitor outstanding liabilities, and prevent duplicate or inflated payments.
\nReview contracts and purchase terms for financial exposure, payment milestones, penalties, tax implications, and value-for-money concerns.
\nEstablish a clear payment calendar and aging review so critical vendors are managed properly.
\n6. Tournament, camp, travel, and per diem finance<\/p>\n
Prepare detailed budgets for every competition, camp, congress, meeting, or team travel activity before approval.
\nControl advances for air tickets, accommodation, transport, meals, allowances, per diems, uniforms, and emergency expenses.
\nMaintain traveler and delegation payment schedules with signatures or other evidence of receipt.
\nRequire post-event liquidation and reconciliation immediately after each event, with exceptions escalated in writing.
\nPrepare post-event financial summaries comparing approved budget, actual spend, outstanding advances, and lessons learned.
\n7. Sponsorship, grant, and restricted funds management<\/p>\n
Track restricted sponsorship and grant funds separately from unrestricted operating funds.
\nEnsure expenditure follows the approved purpose, timeline, and reporting conditions attached to each funding source.
\nMaintain finance files for sponsors, donors, development partners, and funded projects.
\nPrepare timely financial reports for funders, management, and the board.
\nMonitor burn rates and flag under-spend, over-spend, or non-compliance before reporting deadlines.
\n8. Payroll and statutory compliance<\/p>\n
Prepare accurate payroll or review payroll prepared by staff before release.
\nEnsure tax, pension, and other statutory obligations are calculated, documented, and remitted on time in line with applicable law and regulations.
\nMaintain staff payment records, contracts, payroll change approvals, and reconciliation to attendance or approved pay schedules.
\nControl salary advances, deductions, and reimbursements with clear approval and documentation.
\n9. Asset, inventory, and equipment control<\/p>\n
Maintain an up-to-date fixed asset register covering office equipment, computers, furniture, federation property, and any other controlled items.
\nSupport periodic inventory counts for uniforms, boxing equipment, office supplies, medals, branding materials, and event stock.
\nEnsure disposals, write-offs, transfers, and losses are documented and approved.
\nCoordinate with administration and operations so finance records match physical reality.
\n10. Management and board reporting<\/p>\n
Submit monthly management accounts that clearly explain income, expenditure, cash position, budget variances, outstanding advances, liabilities, and immediate risks.
\nPrepare quarterly finance reports for the Executive Committee or Finance\/Audit Committee.
\nTranslate numbers into decision-ready commentary, not just tables.
\nSupport the President, Secretary General, and board with financial analysis for major decisions, events, partnerships, and investments.
\n11. Audit, compliance, and external review<\/p>\n
Coordinate external audit preparation and serve as the main management counterpart to auditors.
\nPrepare lead schedules, reconciliations, confirmations, and supporting documents required for audit or inspection.
\nTrack audit recommendations and ensure corrective actions are implemented.
\nMaintain readiness for tax review, donor review, board review, and any other legitimate inspection of financial records.
\n12. Policy, systems, and continuous improvement<\/p>\n
Draft and maintain the federation finance manual and supporting procedures.
\nDevelop templates for request forms, payment vouchers, travel advance forms, liquidation forms, budget templates, and monthly reporting packs.
\nIntroduce or improve accounting software, spreadsheet controls, and document storage systems.
\nTrain staff on finance procedures so the system is understood federation-wide and not trapped inside one department.
\nBuild a culture of documentation, discipline, transparency, and timely reporting.
\nAbout You
\nEssential qualifications and experience<\/p>\n
Bachelor\u2019s degree in Accounting, Finance, or a closely related discipline.
\nAt least five years of progressively responsible finance experience, ideally including leadership responsibility.
\nHands-on experience with budgeting, monthly closing, financial reporting, reconciliations, cash control, and audit support.
\nStrong command of Excel and confidence using accounting software or equivalent structured systems.
\nDemonstrated integrity, independence of mind, and willingness to challenge unsupported spending.
\nAbility to work with senior leadership while still protecting controls and documentation standards.
\nPreferred background<\/p>\n
Experience in a federation, association, nonprofit, NGO, membership organization, or donor-funded environment.
\nExposure to event-heavy organizations where travel advances, allowances, and post-event liquidation are common.
\nProfessional qualification such as ACCA, CPA, or equivalent progress toward one.
\nExperience presenting to boards, finance committees, sponsors, donors, or auditors.
\nBehavioral and leadership competencies<\/p>\n
High personal integrity and low tolerance for weak documentation.
\nCalm under pressure and able to say no when procedures are being bypassed.
\nStructured thinker who can turn a messy environment into a disciplined one.
\nAble to communicate clearly with non-finance leaders and explain the story behind the numbers.
\nStrong follow-through, discretion, and documentation discipline.<\/p>\n","protected":false},"author":207,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","job_listing_type":[17],"job_listing_category":[188],"job_listing_location":[4],"job_listing_tag":[],"class_list":["post-31321","job_listing","type-job_listing","status-publish","hentry","job_listing_type-full-time","job_listing_category-accounting-and-finance","job_listing_location-addis-ababa"],"metas":{"_job_logo":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/04\/11111.webp","custom-text-26140818":"Ethiopia Boxing Federation","_job_featured":"","_job_tag":[],"_job_filled":"","_job_urgent":"","_job_type":{"17":"Full Time"},"custom-select-24762152":"Onsite","_job_category":{"188":"Accounting And Finance"},"_job_expiry_date":"","_job_gender":"Both","_job_salary_type":"monthly","custom-number-21785310":"","_job_experience":"Senior","custom-select-25910079":"5 \u2013 10 Years","_job_qualification":"Bachelor Degree","_job_application_deadline_date":"2026-04-17","_job_location":{"4":"Addis Ababa"},"_job_apply_type":"external","_job_apply_url":"onebestnight@gmail.com","_job_apply_email":"","_job_phone":"","_job_employer_name":"Beleqet Jobs","_job_employer_url":"https:\/\/beleqet.com\/vacancy\/employer\/meseret\/"},"_links":{"self":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing\/31321","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing"}],"about":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/users\/207"}],"replies":[{"embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/comments?post=31321"}],"wp:attachment":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/media?parent=31321"}],"wp:term":[{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_type?post=31321"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_category?post=31321"},{"taxonomy":"job_listing_location","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_location?post=31321"},{"taxonomy":"job_listing_tag","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_tag?post=31321"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}