Administrative specialist responsible for the management of staff movements and associated processes according to MSF’s standards and procedures and the local legislation in order to ensure the smooth running of MSF’s activities<\/p>\n
In conjunction with headquarters, managing visas, plane tickets and associated required processes for the arrival and departure of international staff from the country
\nCoordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters
\nEnsuring contact with external partners to stay informed on policies and procedures related to movements, entry\/work regulations (immigration, UN, airline companies\u2026)
\nBeing responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)
\nEnsuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation\/lists).
\nPlanning and supervising, in close coordination with the HR department, the associated processes (recruitment, training\/induction, evaluation, potential detection, development and communication) of the staff under his\/her responsibility (administrative assistants, housekeeping staff) in order to im-prove people capabilities and to ensure both the sizing and the amount of knowledge required
\nBeing in charge of the preparation of per diems, modes of telecommunication, and housing\/rooming assignments ensuring proper management of guesthouses (furniture, cleaning, food)
\nBeing responsible for the filing of administrative documents according to MSF standards and local legislation. Sending required documentation to HQ in a timely manner.<\/p>\n
Supervise and organise the international travels to and from the mission together with the Visa and travel service in HQ.
\nProvides staff with MSF cards and other identification documents.
\nPreparation of Monthly IMS presence list for Per Diem.
\nFollows up on international and national plane tickets validity.
\nRequests and validates per diem payment to staff working in the mission and visitors.
\nEnsures proper accommodation to international staff & visitors.
\nEnsures guest phones are managed properly.
\nInform all the concerned about the arrival day and launch a briefing schedule.
\nCoordinates movements of staff (local and international) and related administrative formalities (passports, visas, per diem) with the projects and headquarters.
\nBeing responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)
\nEnsuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation\/lists).
\nPrepares welcome package documents for new arrivals.
\nPrepares per diem for new arrivals and visitors.
\nOrganize briefings and debriefings accordingly by preparing the schedules timely.
\nIntroduce new arrivals (IMS and Visitors) to the team and give guided tour of the premises.
\nFollows up and facilitates payments of the flight tickets and accommodation.
\nOrganizes local movements, and all travel Management and tracking of mission travel schedule.
\nCompiles and shares daily updated mission travel schedule to the Country management team and Field admin Team.
\nEnsures pickup\/Drop off for all airport movements.
\nShares new arrivals information to the concerned department heads.<\/p>\n","protected":false},"author":207,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","job_listing_type":[17],"job_listing_category":[210],"job_listing_location":[4],"job_listing_tag":[],"class_list":["post-30402","job_listing","type-job_listing","status-publish","hentry","job_listing_type-full-time","job_listing_category-project-management-and-administration","job_listing_location-addis-ababa"],"metas":{"_job_logo":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/04\/Medecins-Sans-Frontieres-Switzerland.webp","custom-text-26140818":"Medecins Sans Frontieres Switzerland","_job_featured":"","_job_tag":[],"_job_filled":"","_job_urgent":"","_job_type":{"17":"Full Time"},"custom-select-24762152":"Onsite","_job_category":{"210":"Project Management And Administration"},"_job_expiry_date":"","_job_gender":"Both","_job_salary_type":"monthly","custom-number-21785310":"","_job_experience":"Junior","custom-select-25910079":"1 \u2013 3 Years","_job_qualification":"Bachelor Degree","_job_application_deadline_date":"2026-04-16","_job_location":{"4":"Addis Ababa"},"_job_apply_type":"external","_job_apply_url":"https:\/\/ethiojobs.net\/signIn?source=BDiX44KPEk-admin-transit","_job_apply_email":"","_job_phone":"","_job_employer_name":"Beleqet Jobs","_job_employer_url":"https:\/\/beleqet.com\/vacancy\/employer\/meseret\/"},"beleqet_data":{"_job_employer_posted_by":"9629","_job_logo_img":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/04\/Medecins-Sans-Frontieres-Switzerland.webp","_job_logo":"https:\/\/beleqet.com\/vacancy\/wp-content\/uploads\/wp-job-board-pro-uploads\/_job_logo\/2026\/04\/Medecins-Sans-Frontieres-Switzerland.webp","custom-text-26140818":"Medecins Sans Frontieres Switzerland","_job_title":"ADMIN TRANSIT","_job_type":"17","custom-select-24762152":"Onsite","_job_category":"210","_job_gender":"Both","_job_salary_type":"monthly","_job_experience":"Junior","custom-select-25910079":"1 \u2013 3 Years","_job_qualification":"Bachelor Degree","_job_application_deadline_date":"2026-04-16","_job_location":"4","_job_description":"Administrative specialist responsible for the management of staff movements and associated processes according to MSF's standards and procedures and the local legislation in order to ensure the smooth running of MSF's activities\r\n\r\nIn conjunction with headquarters, managing visas, plane tickets and associated required processes for the arrival and departure of international staff from the country\r\nCoordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters\r\nEnsuring contact with external partners to stay informed on policies and procedures related to movements, entry\/work regulations (immigration, UN, airline companies\u2026)\r\nBeing responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)\r\nEnsuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation\/lists).\r\nPlanning and supervising, in close coordination with the HR department, the associated processes (recruitment, training\/induction, evaluation, potential detection, development and communication) of the staff under his\/her responsibility (administrative assistants, housekeeping staff) in order to im-prove people capabilities and to ensure both the sizing and the amount of knowledge required\r\nBeing in charge of the preparation of per diems, modes of telecommunication, and housing\/rooming assignments ensuring proper management of guesthouses (furniture, cleaning, food)\r\nBeing responsible for the filing of administrative documents according to MSF standards and local legislation. Sending required documentation to HQ in a timely manner.\r\n\r\nSupervise and organise the international travels to and from the mission together with the Visa and travel service in HQ.\r\nProvides staff with MSF cards and other identification documents.\r\nPreparation of Monthly IMS presence list for Per Diem.\r\nFollows up on international and national plane tickets validity.\r\nRequests and validates per diem payment to staff working in the mission and visitors.\r\nEnsures proper accommodation to international staff & visitors.\r\nEnsures guest phones are managed properly.\r\nInform all the concerned about the arrival day and launch a briefing schedule.\r\nCoordinates movements of staff (local and international) and related administrative formalities (passports, visas, per diem) with the projects and headquarters.\r\nBeing responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)\r\nEnsuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation\/lists).\r\nPrepares welcome package documents for new arrivals.\r\nPrepares per diem for new arrivals and visitors.\r\nOrganize briefings and debriefings accordingly by preparing the schedules timely.\r\nIntroduce new arrivals (IMS and Visitors) to the team and give guided tour of the premises.\r\nFollows up and facilitates payments of the flight tickets and accommodation.\r\nOrganizes local movements, and all travel Management and tracking of mission travel schedule.\r\nCompiles and shares daily updated mission travel schedule to the Country management team and Field admin Team.\r\nEnsures pickup\/Drop off for all airport movements.\r\nShares new arrivals information to the concerned department heads.","_job_apply_type":"external","_job_apply_url":"https:\/\/ethiojobs.net\/signIn?source=BDiX44KPEk-admin-transit","_job_post_type":"job_listing","_job_featured_image":null,"_job_expiry_date":"","_viewed_count":"237","_views_by_date":{"2026-05-17":3,"2026-05-18":3,"2026-05-19":2,"2026-05-23":1,"2026-05-24":2,"2026-05-25":3,"2026-05-27":1,"2026-05-28":1,"2026-05-30":1,"2026-05-31":1,"2026-06-03":2,"2026-06-04":1,"2026-06-05":1,"2026-06-08":2,"2026-06-11":2,"2026-06-12":2,"2026-06-13":2,"2026-06-16":1,"2026-06-21":1,"2026-06-23":1,"2026-06-24":1,"2026-06-26":1,"2026-06-27":3,"2026-06-29":1,"2026-06-30":2,"2026-07-01":1,"2026-07-02":1,"2026-07-03":1,"2026-07-05":1,"2026-07-06":1,"2026-07-08":1,"2026-07-09":2,"2026-07-11":2,"2026-07-13":1,"2026-07-14":2,"2026-07-15":3,"2026-07-16":3,"2026-07-17":1,"2026-07-18":1,"2026-07-20":1,"2026-07-21":1,"2026-07-24":1,"2026-07-25":2,"2026-07-28":1,"2026-07-29":2,"2026-07-31":1,"2026-08-01":1,"2026-08-03":1,"2026-08-04":1,"2026-08-05":1,"2026-08-06":2,"2026-08-08":1,"2026-08-09":3,"2026-08-10":1,"2026-08-11":1,"2026-08-13":2,"2026-08-14":1,"2026-08-15":2,"2026-08-16":2,"2026-08-17":1,"2026-08-18":2},"_recently_viewed":"2026-08-18","_job_views_count":"225","litespeed_vpi_list":["vpi error"]},"_links":{"self":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing\/30402","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing"}],"about":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/users\/207"}],"replies":[{"embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/comments?post=30402"}],"wp:attachment":[{"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/media?parent=30402"}],"wp:term":[{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_type?post=30402"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_category?post=30402"},{"taxonomy":"job_listing_location","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_location?post=30402"},{"taxonomy":"job_listing_tag","embeddable":true,"href":"https:\/\/beleqet.com\/vacancy\/wp-json\/wp\/v2\/job_listing_tag?post=30402"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}