Project Office Clerk
Job Description
Job Summary: The Project Office Clerk will provide essential office support services, ensuring cleanliness,
hospitality services, logistical assistance, messenger duties, and proper management of office supplies and
properties. This role contributes to maintaining a professional and productive working environment.
• Department/Project: Africa Health Collaborative-Addis Ababa University (AHC-AAU) Project
• Reports To: Program and Admin Assistant
• Employment Type: Full-time Contract
• Duration of Employment: 5 years; annually renewable contract depending on the employee’s performance
• Work location: College of Health Sciences, Addis Ababa University
• Minimum Education Requirements: Diploma, Bachelor’s degree (BA/BSc), or completion of Grade 10
with a Level 4 Technical and Vocational Education and Training (TVET) Certificate, or an equivalent
qualification.
• Minimum Work Experience Requirement: At least three (3) years of relevant experience for Diploma or
Grade 10 with Level 4 TVET holders, or at least two (2) years for Bachelor’s degree (BA/BSc) holders, in
clerical services, office support, cleaning, or related roles.
• Skills and Attributes: Understanding of office procedures and hygiene standards; ability to manage
multiple tasks efficiently; good communication skills; and a high level of trustworthiness, responsibility,
and professional conduct.
1. Scope of Work and Key Responsibilities
A. Office Supplies and Property Administration
• Store and distribute consumable office supplies as assigned by the Program & Admin Assistant.
• Monitor and manage office supplies inventory.
• Maintain records of office property and consumables.
• Support asset tagging and tracking under supervision.
• Report stock shortages and initiate replenishment requests.
• Provide general office support to ensure smooth daily operations.
• Perform other related duties as assigned.
B. Messenger and Logistical Support
• Collect and deliver office supplies, and official documents within and outside the office as assigned.
• Provide support in scanning, filing and handling documents as required.
• Assist with photocopying, printing, and binding documents as needed.
• Assist in organizing meetings and events (room setup, materials arrangement).
C. Hospitality Services
• Prepare and serve tea and coffee for staff and guests during meetings and official events.
• Ensure cleanliness and proper arrangement of kitchen and pantry areas.
• Maintain inventory of kitchen supplies.
D. Office Cleaning and Maintenance
• Ensure daily cleaning of office premises, including offices, meeting rooms, corridors, and restrooms using
appropriate detergents and equipment.
• Maintain the cleanliness of furniture, equipment, and office facilities.
• Ensure proper waste collection and disposal.
• Monitor and report maintenance needs.
• Polish windows, doors, fixtures, fittings, and other similar objects.
2. Functional Competencies
• Computer skills are essential
• project experience preferred
• Reliability and punctuality
• Attention to detail
• Integrity and confidentiality
• Good interpersonal skills
• Ability to follow instructions
• Time management skills
