MEAL and Grant Advisor

Job Description

Essential Responsibilities

Under the supervision of the deputy General Coordinator, the MEAL and GRANT Advisor is responsible for providing strategic leadership and technical oversight for the design, implementation, and strengthening of the Mission’s Monitoring, Evaluation, Accountability, and Learning (MEAL) system. The MEAL and Grant Advisor is also responsible for drafting the various project proposals, in liaison with the technical teams and potential partners. He will be responsible for reporting on all projects, for programmatic and technical monitoring of donor requirements, and for coordinating report writing within the Mdm team. be responsible for all MEAL and GRANT related program activities including data and information collection, analysis, formulation of quality reports and sharing.

The MEAL and GRANT Advisor ensure high-quality program implementation through quality narrative proposal and reporting, deep knowledge of donors compliances, robust MEAL frameworks, strong data systems, effective accountability mechanisms, enabling evidence-based decision-making and continuous program improvement.

Donor & GRANT participation

Ensure the update of the Grants Tracker every month and disseminate all the needed information related to proposals and reporting aspects (deadlines, main information) to the mission
Familiarize the entire mission with the donor guidelines and disseminate them, with the support of the Deputy Genco in charge of programs
Contribute to donors reports and proposals – in collaboration with Operations, Finance and Program units, and under the supervision of the Deputy Genco in charge of programs
Ensure optimum harmonization of donor indicators for all the proposals
Ensure full compliance with donor visibility and branding requirements (e.g., ECHO/EU and other donors).
Provide technical guidance to field teams on visibility standards, including correct use of logos and wording.
Review and validate all visibility materials (signboards, IEC materials, reports, communication outputs).
Conduct field verification to ensure visibility requirements are properly implemented.
Ensure visibility is integrated into program planning, implementation, and monitoring.
Reporting and Coordination

Manage appropriate coordination and communication within the line managed team and with other departments.
Contributes to internal and external reporting
Liaise with external stakeholders (donors, I/NGOs, UN agencies, etc.) for aspects related to quality and learning systems as per program needs
Support country mission in the coordination and writing of donor reports
Ensure timely submission of reports to HQ
Ensure adherence to donor deadlines, including developing and disseminating timelines for relevant staff
Follow up mission-level reporting and ensure that documents are submitted on time
Support the Deputy Genco in Charge of Programs by taking the lead in the writing of certain parts of the reports and help in the compilation of the different contributions
Work in close collaboration with the medical, logistics and finance departments, to ensure consistency among the different aspects of the reports
Act as a focal point for reporting related queries, e.g., templates and compliance
Share reporting templates, compile and develop timely quarterly and annual reports
Technical Support and MEAL System Strengthening

Provide advanced methodological and technical support to programming teams on MEAL components, including M&E framework design, Indicator Performance Tracking Tables (IPTTs), log frames, and indicator tracking systems.
Lead the design, harmonization, and continuous improvement of MEAL systems, tools, and databases at mission level, including platforms such as Moni tool and other internal data management systems.
Strengthen digital data collection and management systems using tools such as Kobo Toolbox.
Ensure standardization of data collection methodologies and tools across all projects and field locations.
Integrate cross-cutting priorities (gender, protection, AAP, disability inclusion, do-no-harm, community participation) into all MEAL systems and tools.
Develop and maintain SOPs for monitoring, data management, reporting, and accountability systems.
Ensure effective implementation and monitoring of Feedback and Complaint Response Mechanisms (FCRM).
Promote institutional learning through documentation and dissemination of lessons learned and best practices.
Support implementation and monitoring of the Country Strategic Plan (CSP) using evidence-based approaches.